Overview
Workflow builder visual editor in Comala Document Control offers several simple ways to customize the look and feel of a workflow.
The visual editor is a graphical way to edit an existing workflow or create a new custom workflow without using the complex JSON code.
Workflows installed with the app cannot be edited. A copy of a bundled workflow can be made in the document management dashboard and the copy can be edited using the visual editor
Using workflow builder visual editor
The visual editor is accessed for a custom workflow in the space settings Document Management dashboard.
choose the pencil icon from Actions options to edit a custom workflow with the visual editor
Workflow builder visual editor opens with the selected space workflow displayed.
The space workflow does not have to be enabled to access workflow builder.
The visual editor has two main sections
Workflow Panel (left side)
Workflow Navigator (right side)
The initial view displays the following (for the selected custom workflow in the space)
the workflow name, workflow elements, and the individual workflow states in the workflow panel
a visual workflow diagram in the workflow navigator
The workflow panel is contextual. Its contents change according to the current task, for example editing a state; editing an approval; editing the workflow.
Creating custom workflows
Workflow builder is used to edit and customize a copy of the installed workflows (saved as a new custom workflow).
Edited workflows are saved as copies of the source-installed workflow as a custom workflow. The installed workflows cannot be changed and remain available to add and apply
as a space workflow in the space
or as a page workflow on a page-by-page basis (if no space workflow is active in the space).
Custom workflows saved in the space are available in the workflow picker to add as a page workflow or enable and apply as a space workflow to all the pages and blog posts in the space.
the three bundled workflows are displayed in the document dashboard by default and cannot be removed
any saved custom workflows are also listed in the dashboard but can be deleted from the space if required
A bundled workflow cannot be overwritten - any bundled workflow that is edited is saved as a copy. It is then displayed in the picker with its original name with (Copy) appended. This occurs when you choose to edit a bundled workflow and the workflow is not given a new name before saving the changes. For example, editing the requirement for e-signature in one of the approvals in the bundled Quality Management System workflow will require you to rename the workflow before exiting workflow builder.
A custom workflow can be imported to the space or exported from the space using the code editor.