Team set based on task assignee

Owned by Magdalena Szpunar
Nov 27, 2023
1 min read

The task is automatically assigned to the team based on the task assignee.

Trigger

Change of the task assignee.

Conditions

  • The "Tasks assigned to an individual are auto-assigned to their team" functionality is enabled.

  • The task is in the scope of the box. 

  • The assignee is in only one team in a box. 

  • The assignee must be available in the team (has an active membership in a given task period).

  • Recalculation of the team takes place only when the task assignee is changed in BigPicture.

Limitations

The automation is not run:

  • If the assignee is in more than one team in a box.

  • The task is in the sub-scope (sub-box such as Iteration) and the scope definition is different for each team (avoiding the endless loop of team assignment).

Recalculation is NOT triggered when:

  • The team membership changes:

    • The assignee is moved to another team in the box.

    • The assignee is added to another team in the box.

    • The assignee is removed from another team in the box.

    • The assignee is removed from a team (to which the task is currently assigned).

  • The task period changes (the assignee's membership is no longer in the task period). 

Deleted team

When a team is deleted from a box, the task is placed in the 'unknown' team swimlane.