Canned Responses Server to Cloud Migration

Here is what you need to know about migrating your Jira Server instance with Canned Responses Pro Templates for Jira to Jira Cloud.

  1. Your templates will be migrated with Jira

  2. You may need a browser extension

  3. You will not have to use syntax to style templates

  4. There are some differences in features

  5. Your global settings will not be migrated

  6. We are here to help

1. Your templates will be migrated with Jira

Your Canned Responses' templates will be migrated automatically along with Jira data if you follow Atlassian's Cloud migration guide. Canned Responses app will appear in Jira Cloud Migration Assistant to allow a smooth data transition.

Automatic app data migration will be available as soon as Atlassian enables app migrations in Jira Cloud Migration Assistant.

2. You may need a browser extension

Though it's not mandatory, we highly recommend using a dedicated browser extension for the best experience with Canned Responses.

  • The extension makes it possible to use templates directly from Jira's native text fields so the user doesn't even notice that templates are served by Canned Responses Pro Templates for Jira.

  • Canned Responses can be used without the extension; however, in that case, templates are only accessible via a separate comment box.

Such differences are dictated by the current limitations of Jira Cloud platform – at the moment, it's impossible to integrate with Jira's native fields through API.

Please check out the gifs provided below to understand the described differences:

Jira Server

Canned Responses is embedded directly into Jira's comment field.

Jira Cloud with Extension

Canned Responses is embedded directly into Jira's comment field – just like in Jira Server.

Jira Cloud

Canned Responses is available through a separate comment box.

What you might want to do:

Let the users in your organization know that they can use ChromeFirefox, or Edge browser extensions for the best experience with Canned Responses.

3. You will not have to use syntax to style templates

Jira Server uses the old Jira issue view that comes with legacy text formatting. Your current templates are most probably written in old wiki syntax.

In Canned Responses for Jira Cloud, the templates can be created in a built-in visual editor with no need to use the syntax (but with optional support for the new markdown). All of your existing templates will be converted to the new format.

What you might want to do:

Check if your migrated templates are rendered properly on your new Jira Cloud instance.

If formatting requires updating – edit and save them manually using the editor.

4. There are some differences in features

There are some minor differences in terms of user interaction and functionality, mostly in favor of the Cloud solution. Check out the table for a detailed breakdown:

 

CR Server/DC

CR Cloud

 

CR Server/DC

CR Cloud

Project type

All

All

Rich text editor

Dynamic variables

Attachments

Mentioning

Grouping

Visibility scope

Visibility scope + folders

Permissions customization

Groups, role

Groups, role, project

Visibility scope

Personal, single project, global

Personal, multiple projects, groups, global

Save comment as a response

Transition screen

(with extension)

Export/Import templates

Example templates

Support Description

(w/o creation screen)

Text field support

Workflow post function

Queues

(with extension)

Smart Suggestions

 

Automated actions

 

Signatures

 

Insights

 

Template search/filters

 

 

Favourite responses

 

Scheduled comments

 

Replace response

 

Inserting initial template

 

What you might want to do:

Consider giving your team a quick tour of Canned Responses or send them this page as the instruction.

In case you need help, please get in touch and we'll be happy to introduce your team to Canned Responses.

5. Your global settings will not be migrated

You will have to set global settings (project and user permissions) anew on your Cloud instance.

6. We are here to help

In case you need any guidance or help during your migration process, please do not hesitate to contact us – we'll be glad to help! We'd also love to listen to your organization's specific needs, so we can adjust product development plans.