Product Comparison
- Robert Alexander Marshall
Server and cloud differences
This page compares the features and functionality between the server and cloud versions of Comala Document Management.
Workflows - management and application
– Available | – Unavailable | – Partially available
Applying workflows | Description | Server/Data Center | Cloud |
|---|---|---|---|
Page workflow | Application of a workflow template by a user to an individual page or blog post. | ||
A copy of a workflow template in the space Page Workflows Templates Dashboard can be added as a page workflow to a page or blog post in the space. Any workflow added and enabled in a space Page Workflows Templates Dashboard can be added as a page workflow. Only an enabled workflow in the dashboard can be added as a copy to the page. Copy of the workflow applied to a page can be edited on the page. | A copy of a workflow template in the space settings document management dashboard can be added as a page workflow to a page or blog post in the space. Any workflow added to a space document management dashboard can be added as a page workflow. The workflow does not need to be active (enabled) in the dashboard to be added to a page. Copy of the workflow applied to a page cannot be edited on the page. Only the original workflow template is editable in the space settings document management dashboard. | ||
Space workflow | Application of a workflow by a space administrator to all the individual pages and blog posts in a space | ||
The space document management dashboard is populated with workflow templates added or created by the space administrator. Workflows can be added to the space from a global workflow dashboard. By default, each space dashboard has no workflows added as space workflows for use in the space. Multiple workflows can be active (enabled) in the dashboard, and the application of active workflows is determined by
| The space document management dashboard is populated with three workflows bundled on app installation and custom workflows added to or created in the space by the space administrator. By default, the three workflows installed with the app are added to each space document management dashboard. Only one workflow can be active in the dashboard. Enabling a different workflow automatically disables the active workflow.
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Space workflow application by content label filter | Application of a space workflow based on the content label |
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One or more space workflows can be enabled in the space dashboard. Only one workflow is applied to each page or blog post, and the application is determined by workflow scope; workflow hierarchy in the dashboard; and any use of a content label filter. The application of each workflow can be filtered
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Global workflows | Global administrator management of workflow templates in Confluence cloud. | ||
Custom workflows | Ability to create custom workflows to meet organizational, team, and project needs. | ||
Workflows - editing workflows
– Available | – Unavailable | – Partially available
Creating and editing workflows | Description | Server/Data Center | Cloud |
|---|---|---|---|
Workflow builder visual editor | Visual workflow editing tool | ||
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Workflow markup editor | Workflow template source editor | Markup Editor | Code Editor |
Workflow import | Import a workflow | ||
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Workflow states
– Available | – Unavailable | – Partially available
States | Description | Server/Data Center | Cloud |
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Add States |
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Modify State Names |
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Modify State Colours
| Use colors to indicate important states | ||
Add Due Dates
| Add due dates in any state | Expiration dates | |
Modify Due Dates
| Change existing due dates | ||
Initialize States
| Transition all pages for the associated workflow into a specific state in that workflow |
Content reviews - approvals and reviewers
– Available | – Unavailable | – Partially available
Approvals and reviewers | Description | Server/Data Center | Cloud |
|---|---|---|---|
Approvals | One or more approvals can be added to a workflow state | ||
Minimum reviewers | Set the number of users who must review an approval to complete the approval |
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Limit users who can be assigned | Limit the users who can be manually assigned to an approval using the workflow popup to
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Manual assignment of reviewers | Assignment of one or more reviewers to an approval using the workflow popup on the page | ||
Preassignment of reviewers | Assignment of reviewers to the approval by the workflow on the workflow transition to the state containing the approval | ||
Limit assigners | Limit the user(s) and/or group(s) that can manually assign users to the approval | ||
Custom approval buttons | Customize the displayed names for the approval buttons in the workflow popup for each approval | ||
Approval e-signatures | Reviewer identity authentication to activate an approval and undertake an approval |
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Tasks
– Available | – Unavailable | – Partially available
Tasks | Description | Server/Data Center | Cloud |
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Workflow tasks | Add, assign, and complete workflow tasks | ||
Workflow triggers
– Available | – Unavailable | – Partially available
Workflow triggers | Description | Server/Data Center | Cloud |
Workflow triggers | Add workflow flexibility by adding one or more workflow trigger macros, each listening for a workflow event and setting one or more actions. |
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Workflow parameters
– Available | – Unavailable | – Partially available
Workflow parameters | Description | Server/Data Center | Cloud |
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Add workflow parameters | Add custom workflow parameters, whose values are editable and are referenced from an applied workflow | ||
Space parameters | Workflow parameters managed by the space administrator for the space | ||
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Workflow trigger use of workflow parameters | Use of workflow parameter as a value reference for workflow trigger actions | ||
Reporting
– Available | – Unavailable | – Partially available
Reporting | Description | Server/Data Center | Cloud |
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In-app reporting tools | In-app tools to report on workflow actions and events | ||
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REST API | REST API | Document Activity REST API from Comala Document Management v7 Data Center to integrate with existing business information tools. Other APIs including JAVA API.
| No public API for Comala Document Management app.
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Report macros | Reporting page macros to add to the content
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Notifications
– Available | – Unavailable | – Partially available
Notifications | Description | Server/Data Center | Cloud |
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Email notifications |
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Workbox notifications | User notifications in user profile |
| Confluence Cloud does not provide an API for notifications. |
Custom notifications | Email, page messages, etc. |
View navigation
– Available | – Unavailable | – Partially available
Draft and published documents | Description | Server/Data Center | Cloud |
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Draft and published views | Users navigate between the work-in-progress version and the last approved version of a page
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Draft state view restriction | Default workflow visibility - content in a draft work-in-progress state is not visible to users with only Confluence view permission for the page. View-only users are directed to last approved version if available. |
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Compliance requirements
– Available | – Unavailable | – Partially available
Macros | Description | Server/Data Center | Cloud |
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Approval e-signatures | Reviewer identity authentication to activate an approval and undertake an approval | each approval is configured to require authentication using username; username + Confluence password; or third-party app authentication token |
Cloud support for e-signature is limited to OTP authentication using a third-party app |
Confluence audit logging |
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