What are the changes in Comala Document Control 2 and later?

1 Overview | 2 Workflow document activity | 3 Getting ready | 4 Related pages

Overview

Comala Document Control v2 and later for Confluence Data Center now use document activities to record workflow events and activities. To take advantage of document activity's new capabilities, you need to upgrade your existing workflow activity data to the new document activity data format.

Workflow document activity

We know that Comala Document Control Page Activity is a key capability for many of our customers, especially those that rely on it for regulatory or compliance needs.

Comala Document Control 2 replaces Page Activity with Document Activity. Document Activity is a step change in the way the app stores workflow events, such as state changes and approvals.

This delivers:

Enhanced performance and stability when loading document activity with large numbers of states and approvals, mitigating the risk of data loss due to size limits.
A new Document Activity Report with a more intuitive layout and improved filtering, including the flexibility to add advanced filters

This is a significant change from the key capability of Page Activity and requires an upgrade of existing data.

Getting ready

To take advantage of the new capabilities of Comala Document Control v2+, you need to upgrade your existing activity data to a new data format.

New spaces automatically utilize document activity to record and report workflow events and actions
Existing spaces without an applied workflow (no previous workflow events or actions) automatically utilize document activity on applying a workflow

The upgrade will require your Confluence Administrator to enable Confluence Read Only Mode while the upgrade runs.

So that you can plan this upgrade the Document Activity Upgrade console lets you:

Check your page activity will upgrade successfully, and get an estimate of the time required
Upgrade your page activity and enable the new document activity capabilities

Checks can be done at any time; however, you must enable Read Only Mode before choosing to upgrade your workflow data.

The Document Activity Upgrade console is available in releases prior to Comala Document Control 2 from v1.13+