Attaching a Comala workflow to a Confluence Blueprint

Owned by
Robert Alexander Marshall
Last updated: Jan 08, 2024
3 min read
1 Overview | 2 Attaching a workflow to a Blueprint | 3 Detaching a workflow from a Blueprint | 4 Page Template variables | 5 Related Links

Overview

Content created with a blueprint with an attached workflow template in a space automatically has the workflow applied to documents when the workflow

  • is applied as a space scope workflow in the space

The blueprint workflow has a content label filter that filters the workflow application using template label

The workflow attached to the Blueprint is added to both

  • new content created using the Blueprint

  • any existing content in the space created with the Blueprint

Detaching the workflow from the Blueprint disables the space workflow and removes the workflow from the existing content.

A space administrator can also customize the attached workflow for the space using the Edit workflow option in the Document Management dashboard

Attaching a workflow to a Blueprint

A space administrator can attach a Comala Document Management workflow to an individual Blueprint in the space tools Templates dashboard. 

For an individual Blueprint

  • choose Attach Workflow

  • choose a Comala workflow from the dropdown menu

For a workflow to be available, it must be added to the global workflows templates dashboard and active.

  • choose Attach

The workflow is added to the space tools Document Management dashboard as an active space workflow.

  • existing content created using the Blueprint has the attached workflow applied (if the label added as part of the Blueprint has not been removed)

  • any new content created using the Blueprint has the workflow automatically applied

The method of applying the attached workflow is actually by using a space workflow with a content label filter. The blueprints all have a label and the attached workflow is applied to content with this label.

Detaching a workflow from a Blueprint

If you want to remove a workflow attached to the Blueprint in a space.

In the space tools Templates dashboard, for the individual Blueprint

  • choose Detach Workflow

Detaching the workflow from the blueprint does not remove the workflow from the space tools Document Management dashboard. The space workflow is simply disabled.

Page Template variables

However, template (Blueprint) variables can be referenced in a Comalatech workflow, if the variable is placed in the Page Properties macro.

For more details on how to reference page properties

Further details on Blueprint variables created using the Confluence page properties macro

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