Document Tasks Report - Space tools

Owned by Robert Alexander Marshall
Jun 24, 2024
2 min read

Overview

The space tools Tasks Report lists all tasks in the current space and allows you to filter by assignee and task status.

Permissions

By default, this report is only available to users who can Add content (pages or blog posts) to the space.

Admins can make it available to everyone by changing the Workflow Activity and Drafts Visibility settings.

Viewing the report

Choose Space Tools → Tasks to view the Tasks Report.

cdadc_spacetools_options_taskreport_tab.png

Here's what the report looks like:

cdadc_spacetools_documenttasksreport.png

Mouse over the report to display

  • Assigned to filter option - filters the report to entries for a selected user

  • Refresh Data option - opens the space tools the Refresh Data option screen to refresh the content properties used by the report tools and report macros in the space

The report is sorted by Page title. Columns displayed are

  • State - current workflow state of a page with at least one task

  • Task - name of the task

    • a page may have more than one task

  • Status - current status of the task

  • Assigned by - user who assigned the task (if task is assigned)

  • Assigned to - user assigned the task (if task is assigned)

  • Due Date - due date for the task (if a due date is added

  • Actual Time Spent - the time from task creation to the current time (if outstanding task) or time to task completion (if task completed)

See also