Administration - Space Configuration
- Robert Alexander Marshall
Overview
A space administrator can apply a workflow to all content in the space using the space tools Document Approval dashboard.
The Document Approval dashboard allows a space administrator to
disable or enable the approval workflow for the space using the check and slider button next to the workflow name
clear the workflow approval history for all pages and blog posts in the space
The space administrator can also use the Report Data Population screen to manually populate workflow data for Document Control reports and reporting macros if the data has not been updated because of unexpected errors or permissions
Enabling the approval in the Document Approval dashboard applies the workflow to all pages and blog posts in the space. This overrides any approval added and applied to an individual page or blog post.
Space Document Approval Dashboard
Choose Document Approvals from the space tools menu.
The Comala Document Approval dashboard is displayed in the space tools dashboard.
Enable space approval workflow
To add and apply the approval workflow to all content in the space simply select the Simple Approval Workflow by moving the slider to the green tick.
Approvals will be enabled and applied all the content in the space.
Space Approvals Configuration
You can choose to
initialise the states for the approvals for all pages and blogs using the Utilities drop down menu:
clear any existing approvals workflow history for the pages in the space:
Disabling space application of Comala Document Approval
To remove the application of Comala Document Approval across a space, simply access the space tools dashboard and check the Simple Approval Workflow to grey:
Any approval workflow previously applied to individual pages as a page workflow will become active on each page again.
Space Report Data Population
Pages and blog posts will automatically update their data for the Document Approval reports and macros.
However, sometimes the data won’t be updated because there were some unexpected errors or if there was a lack of edit permissions by the user that triggered the update itself.
In those cases the data for the reports can be manually populated by running a space level data population job. This can be done by
choosing the Report Data Population screen in the Document Approval dashboard
selecting the Populate button option
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