Space Administration
- Robert Alexander Marshall
Space Administration
The approval workflow can be applied to all the pages and blog posts in a space using the space settings Comala Document Approval dashboard.
The Comala Document Approval app approval workflow is the Basic Approval Workflow.
Open the space Document Approval dashboard
choose Space Settings > App Links > Comala Document Approval
A space administrator can
enable/disable the approval workflow for application to the whole space content
Clear Document Activity from all the pages and blog posts in the space
Initialize States on pages and blog posts in the space for the applied approval workflow
When the approval workflow is inactive
the Clear Document Activity is disabled (greyed out) in the document approval dashboard ellipsis menu
the Initialize States icon is not displayed in the Actions options
The ellipsis menu also displays the installed app version.
View approval workflow
To display the approval visual flow diagram and description, under the Actions column for the approval workflow
choose the View detail icon
Enable and apply the approval workflow for all the pages and blog posts in a space
To enable the Basic Approval Workflow for the space
click the grey slider
The slider turns blue and the approval workflow is enabled for the space.
The active approval workflow is added and applied to all the pages and blog posts in the space.
Utilities
The following workflow utilities for the space are available when the approval workflow is active.
Clear Document Activity
Document Activity clears the approval workflow history for all the pages and blog posts in your space that currently have (or previously had) the approval workflow applied.
open the dashboard ellipsis menu
choose Clear Document Activity
select, Ok, clear Document Activity
Initialize states
The Initialize states option is used to set all pages and blog posts to the same state of the applied approval workflow.
In the Actions options for the active approval workflow approval
choose the Initialize States icon
In the dialog box choose the approval state to be set for all the pages and blog posts in the space.
From the State dropdown menu
choose the approval state to set for the applied approval workflow
The default option sets the state for each page with the applied approval workflow but currently, no workflow activity or events have previously occurred on the page.
To set the state for all the pages and blog posts, including those with existing approval workflow activity, you can override the state on these pages by
checking the Override preexistent states checkbox
Once the destination state is selected
choose Initialize
A bar displays the progress of the initialization action.
An on-screen message confirms successful completion.