Page Workflow/Approval

Space Workflow/Approval

Space Workflow/Approval by Labels

Global Workflow/Approval

Pre-defined workflows

Ready to use workflows built into the app.

^{1 approval workflow}

^{1 approval workflow}

^{3 workflows}

^{3 workflows}

^{4 workflows}

^{3 workflows}

Custom workflows

Ability to create custom workflows, including custom states and transitions

Workflows Exchange

Import workflows from a repository. 

Workflow Builder

Modify your workflows using our graphical Workflow Builder.

Custom Triggers

Approvals

Minimum reviewers

Set how many reviewers are needed to complete the approval.

Limit reviewers

Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.

 _{Different range of functionality to limit reviewers}

 _{Different range of functionality to limit reviewers}

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

Custom buttons labels

Custom approve/reject button captions

Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to Atlassian OAuth)}

_{Only OTP in the bundled Quality Management Systems workflow}

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

Page activity, space and user reports

^{User reports not available in Cloud}

^{User reports not available in Cloud}

^{User reports not available in Cloud}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

Email notifications

_{(Note: Cloud email capability is limited to assignment emails)} 

Workbox notifications

_{(Note: Confluence does not provide an API for cloud notifications)}

Custom notifications

Email, page messages, etc.

Workflow tasks

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

Space parameters

Parameters with a default value specified at space level

_{Reviewers and due date type only}

 _{Reviewers and due date type only}

 _Custom

 _{Reviewers and due date type only}

Add States

Modify State Names

Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

Add Due Dates

New due dates in any state

Modify Due Dates

Change existing due dates

Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

Advanced settings

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

Header and footer

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

Space

Draft visibility, internal page publishing settings

Clear history

i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing

_{Comala Publishing for Cloud available}

Java API

REST API