Complete Comparison of Comala Document Family of Apps Feature Matrix
- Robert Alexander Marshall
|  |  |  | |||
Comala Document Approval | Comala Document Control | Comala Document Management | ||||
Workflows | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
|---|---|---|---|---|---|---|
Page Workflow/Approval |  Yes | Yes | Yes | Yes | Yes | Yes |
Space Workflow/Approval | Yes | Yes | Yes | Yes | Yes | Yes |
Space Workflow/Approval by Labels |  No | No | Yes | No | Yes | No |
Global Workflow/Approval | No | No | No | No | Yes | No |
Pre-defined workflows Ready to use workflows built into the app. |
1 approval workflow |
1 approval workflow |
3 workflows |
3 workflows |
4 workflows |
3 workflows |
Custom workflows Ability to create custom workflows, including custom states and transitions | No | No | No | No | Yes
| Yes |
Workflows Exchange Import workflows from a repository. | No | No | No | No | Yes | No |
Workflow Builder Modify your workflows using our graphical Workflow Builder. | No | No | Yes | No | Yes | Yes |
Custom Triggers | No | No | No | No | Yes | Yes |
Approvals | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Approvals | Yes | Yes | Yes | Yes | Yes | Yes |
Minimum reviewers Set how many reviewers are needed to complete the approval. | No | No | No | No | Yes | Yes |
Limit reviewers Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content. | No | No | Yes | Yes Different range of functionality to limit reviewers | Yes | Yes Different range of functionality to limit reviewers |
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. | No | No | No | No | Yes | No |
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. | No | No | No | No | Yes | No |
Custom buttons labels Custom approve/reject button captions | No | No | Yes | No | Yes | Yes |
Compliance requirements | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to Atlassian OAuth) | No | No | Yes | Yes Only OTP in the bundled Quality Management Systems workflow | Yes | Yes |
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. | No | No | No | No | Yes | No |
Views navigation | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Draft and published views Users can browse the work-in-progress version or the last approved version of a page | Yes | Yes | Yes | Yes | Yes | Yes |
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups | Yes | No | Yes | No | Yes | No |
Reporting | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Page activity, space and user reports | Yes | Yes
User reports not available in Cloud | Yes | Yes User reports not available in Cloud | Yes | Yes
User reports not available in Cloud |
CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. | Yes | No | Yes | No | Yes | No |
Notifications | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Email notifications (Note: Cloud email capability is limited to assignment emails) | Yes | Yes | Yes | Yes | Yes | Yes |
Workbox notifications (Note: Confluence does not provide an API for cloud notifications) | Yes | No | Yes | No | Yes | No |
Custom notifications Email, page messages, etc. | No | No | No | No | Yes | Yes |
Tasks | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Workflow tasks | No | No | No | No | Yes | No |
Parameters | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. | No | No | No | No | Yes | Yes |
Space parameters Parameters with a default value specified at space level | No | No
| Yes Reviewers and due date type only | Yes Reviewers and due date type only | Yes Custom | Yes Reviewers and due date type only |
States | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Add States | No | No | No | No | Yes | Yes |
Modify State Names | No | No | Yes | No | Yes | Yes |
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... | No | No | Yes | No | Yes | Yes |
Add Due Dates New due dates in any state | No | No | No | No | Yes | Yes |
Modify Due Dates Change existing due dates | No | No | Yes | Yes | Yes | Yes |
Initialize States Transition all content for the associated workflow into a specific state within that workflow. | Yes | Yes | Yes | Yes | Yes | Yes |
Advanced settings | No | No | No | No | Yes | No |
Page Layout | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Instructions Messages to provide guidance to content creators about next steps after creating the page. | No | No | No | No | Yes | No |
Header and footer | No | No | Yes | No | Yes | No |
Configuration | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. | Yes | No | Yes | No | Yes | No |
Space Draft visibility, internal page publishing settings | No | No | Yes | Yes | Yes | Yes |
Clear history | Yes | Yes | Yes | Yes | Yes | Yes |
Internationalization (i18n) | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish | Yes | No | Yes | No | Yes | No |
Integration | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Third Party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing | No | No | No | No | Yes | No |
Java API | No | No | No | No | Yes | No |
REST API | No | No | No | No | Yes | No |