Page Approval can be added on a space level. This will automatically add the Page Approval content to any page in a given space without manually adding a Page Approval macro to each page.
Page Approval content will automatically appear on newly created pages. However, existing pages will need to be edited and saved for the Page Approval content to appear.
To configure the space level Page Approval, you must be an administrator or have space admin privileges.
Accessing the space level Page Approval configuration screen
To set up the space level of Page Approval, in the space that you want the macro added
go to Space Tools > Page Approval
The space level Page Approval configuration screen is displayed with options to
enable automatic addition of page approvals to each page in the space
configure application of page approval to all pages in the space
appearance
users and groups of users who are approvers
requirement for a quorum of approvers
enable acknowledgements and list of users and/or groups of users who must acknowledge
expiry settings for the approval including option to set an expiry period and/or a recurring expiry
Settings includes option to ignore an added list of pages when adding to all the pages in the space
After configuring your desired settings, remember to click Save.
If there is a Page Approval macro added directly to any page within the space, the page level macro will take precedence over the space level.
Configuring space level Page Approvals
On the space level Page Approval configuration screen, you can configure the settings for all pages in the space.
These will be automatically applied and updated to any pages in the space when changes are made.
See the Page Approval macro documentation page for more details on the individual options.
Space Settings
By default, this setting is Disabled.
Choose Enable Space Settings to enable Page Approval macro on every page in the space.
You can also use the Appearance - Ignored Pages option to manage the settings for all Page Approval macros manually added to page in the space.
Appearance
Ignored Pages
allows admins to list pages that should be ignored when enabling space-wide Page Approval
Show role field check option to display role field for each macro
Show comment field check option to display comment field for each macro
If there is a Page Approval macro added directly to any page within the space, the page level macro will take precedence over the space level.
For example, if you want every page except for your Home page and your Navigation page to have a space-wide Page Approval, you would add "Home, Navigation" into the text box.
Managing settings space-wide for manually added pages
You may also use the keyword "@all" to add a space-wide configuration to all your manually added Page Approvals. This can be used if you want to select only a few pages which will have a manually added Page Approval on them, but have these macros all use the space settings and update when the space settings are changed.
For example if you have a space with a few pages that need to have the same Page Approval macro on them
you can turn on space-wide Page Approval and choose all your settings, using "@all" to ignore all pages in the space
then on the required pages, manually add the Page Approval macro onto these pages
These pages with the manually added macro will all stay consistent with the same settings as retrieved from the space settings page.
Approvals
Individual Approvers
the list of users that will be automatically added as approvers to all Page Approval macros in the space
Approvers Group
a comma-separated list of groups (e.g. confluence-users, approver-group) set to approve pages in this space
Enforces an ordered list of approvals. Must have a list of users defined. checkbox option when checked requires an order for the approvals to take place
Quorum
the number of users that must approve the page to be considered approved
Acknowledgements
Enable Acknowledgement
Show acknowledgment section when page is loaded
Individual Acknowledges
the list of users that will be automatically added as acknowledgers to all Page Approval macros in this space
Acknowledges Group
group of users that will be automatically added as acknowledgers to all Page Approval macros in this space
Expiry Setting
Expire after
an amount of time before the page expires
options are a number and time word, such as "72 hours", "1 day", "6 months" or "1 year"
time periods allowed are year, month, day, and hour
Expiry month
specifies a fixed, recurring month when the page will expire
Expiry day
specifies a fixed, recurring day of the month when the page will expire