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Manage Workflow Parameters
Use this option in the page tools menu to update the values of workflow parameters in the for the applied page workflow.
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This option is only displayed when
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The Content Expiry Workflow and the Quality Management Systems Workflow included with System workflow in the app include one or more workflow parameters and this . The Manage Workflow Parameters option is displayed when adding one of these is added workflows as a page workflow. |
Using the Manage Workflow Parameters option
Add a workflow to a page as a page workflow:
choose Manage Workflow Parametersin
In the
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Parameters dialog box
edit the parameter(s) value(s) for the currently applied workflow
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The current value for the parameter is displayed. |
Save
The change in value is confirmed in an on-screen message.
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The page workflow retrieves and uses the updated parameter value when a workflow event occurs. The value is not changed if it is used in the current workflow state.
For a Content Expiry Workflow applied to the page
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, the Parameters dialog box displays the option to edit the Expiration parameter value used by the workflow to set the due date period for the Approved state
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during the workflow transition to this state.
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The updated parameter value for the expiry period is used on the next transition into the Approved state.
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The current expiry is not changed if the page is currently in the Approved state.
TheQuality Management System workflow includes two workflow parameters used by the workflow to assign users as reviewers for approvals. When this workflow is applied to the page
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, the Parameters dialog box lets you edit the values for
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both of
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these page parameters
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Document User Reviewers and Document Group Reviewers) used by the workflow for the users assigned as reviewers for the workflow approvals
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The updated parameter values for the reviewers is are used on the next subsequent transition into the workflow states with the approval.
For a custom workflow applied to the page, Page Parameters displays the option to edit the values for any the workflow parameters used defined by the workflow.
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The As a space administrator, you can manage the workflow parameter values for any an active space workflow parameters in a space workflow can be managed in the Actions options in the app space settings Document Management dashboard. The new value added in space settings will updated parameter value is only used when a new workflow event that uses the parameter occurs or a new page is created and a workflow is added to the page.the workflow is applied as a space workflow. The value is retrieved by the active space workflow when a workflow event occurs, such as the creation of a new page. |