Comala Document Management | ||
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Workflows | Server | Cloud |
Page Workflow/Approval | ||
Space Workflow/Approval | ||
Space Workflow/Approval by Labels | ||
Global Workflow/Approval | ||
Custom workflows - ability to create custom workflows, including custom states and transitions | ||
Workflows Exchange Import workflows from a repository. | ||
Workflow Builder Modify your workflows using our graphical Workflow Builder. | ||
Custom Triggers | ||
Approvals | Server | Cloud |
Approvals | ||
Minimum reviewers Set how many reviewers are needed to complete the approval. | ||
Preassign reviewers Preassigned users can be set and will be required to review the content. | ||
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. | ||
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. | ||
Custom buttons labels Custom approve/reject button captions | ||
Compliance requirements | Server | Cloud |
Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to OTP using a third party app ) | ||
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. | ||
Views navigation | Server | Cloud |
Draft and published views Users can browse the work-in-progress version or the last approved version of a page | ||
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups | In cloud, the workflow does not provide differentiation in users access between the work-in-progress versions and the last approved version of a page. | |
Reporting | Server | Cloud |
Page activity, space and user reports |
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CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. | ||
Notifications | Server | Cloud |
Email notifications |
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Workbox notifications (Note: Confluence does not provide an API for cloud notifications) | ||
Custom notifications Email, page messages, etc. | ||
Tasks | Server | Cloud |
Workflow tasks | ||
Parameters | Server | Cloud |
Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. | ||
Space parameters Parameters with a default value specified at space level | Custom | Reviewers and due date type |
States | Server | Cloud |
Add States | ||
Modify State Names | ||
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... | ||
Add Due Dates Add due dates in any state | Expiration dates | |
Modify Due Dates Change existing due dates | ||
Initialize States Transition all content for the associated workflow into a specific state within that workflow. | ||
Page Layout | Server | Cloud |
Instructions Messages to provide guidance to content creators about next steps after creating the page. | ||
Header and footer | ||
Configuration | Server | Cloud |
Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. | ||
Space Draft visibility, internal page publishing settings | ||
Clear history | ||
Internationalization (i18n) | Server | Cloud |
i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish | ||
Integration | Server | Cloud |
Third Party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF. | ||
Comala Publishing app integration | ||
Java API | ||
REST API |
Manage space
Manage content
Integrations
App links