Resources Panel (Gantt Module)

Introduction

The Resources panel in the Gantt module allows for a comprehensive check of how much work has been assigned.

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Workload details panel

The workload panel provides the details with important data shown on the board. To see the view, click on the color tile and the pop-up appears.

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Workload vs capacity thresholds

When a resource has no assigned tasks, then no workload is displayed. The workload can stand as follows:

• with less than 75% of the capacity, the bar turns Green (under-allocation)

• between 75% and 100% of the capacity, the bar turns Orange (moderate allocation)

• over 100% of the capacity, the bar turns Red (overallocation)

Factors such as issue type (for example, an epic) and issue relationships (links, dependencies) have no impact on resource workload and capacity.

Capacity equals 0

The capacity equals 0 when a resource is NOT available on a given day (because of workload plans, holiday plans, or individual absences). The capacity can equal 0 for an individual. In such a situation, BigGantt uses the following algorithm (applies only for tasks with automatic contouring mode):

• the task effort is distributed between non-working days of the resource when all days from the task’s period are non-working days - the sum of the capacity from the period is 0,

• the task effort is NOT distributed between non-working days of the resource when only a part of the task’s period consists of non-working days - the sum of the capacity from the period is higher than 0. The task effort is distributed only between working days.

Effort mode

With a rule in mind, the effort has to be evenly distributed over the duration period. There are three effort modes to choose from:

• Original estimate - the mode to show planned workload versus the resource capacity.

• Remaining estimate - the mode to show workload history (spent time), and the remaining workload versus the resource capacity.

• Story Points - 1 day equals 1 story point.

Original estimate

Original estimate mode is used during the planning phase as the original estimate of time tracking applies. Assignees are assumed NOT to start logging the work yet.

Remaining estimate

The remaining estimate mode applies to monitor the project’s execution, as the remaining estimate of time tracking is used. The remaining effort is evenly distributed starting from the current date.

With the mode selected, the remaining duration is evenly distributed over the remaining duration of the task, starting from the current date and the spent time is evenly distributed over the past duration.

Story points

The story Point mode allows monitoring of the project’s execution. Just make sure the story points value has been chosen for tasks.

Aggregation mode

With BigGantt, the workload shows the aggregated values in the following intervals:

• Daily

• Weekly (a week counts from Monday to Sunday)

• Monthly