Creating an inventory database

Overview

Creating an inventory database provides you with a variety of useful data to keep track of your assets or items in stock. Having detailed inventory reports helps you spot trends, maintain adequate supplies and spot potential problems.

In this example, we will build an inventory database using Scaffolding.

Each inventory item will be stored as a page, share the same format, layout and sections

your team members will use the template to record new inventory items
Confluence users can then access the inventory record to get information

You can also make changes to the template in the future and these changes automatically update all the pages your users have created.

Use Case

Background

Your organization assets and items are increasing day by day. Restocking and replenishing items is becoming a heavy chore.

Solution

You want to be able to keep track of all your inventory and end users provided a simple way to fill in a form each time there are any updates to inventory items. For you as as the administrator you want to be able to create a template that can be edited with one click and change reflected on every page using the template.

Final Outcome

You have setup an Inventory Database space, then created a live template for the Inventory form with Scaffolding Cloud using key fields you created using Field Group macro.

End Result

Step 1 - Create the templates

Go to

Space Settings > Look and Feel
add a new template
name the new template Inventory Item Template
add a Field Group macro
create a basic table for Barcode, Description, Category, etc. for item summary

Use the appropriate field type for each. For example, a Dropdown List for Category.

You might want a dynamic table to create rows of Components or History

for this use the Table Field type

Also, in this example, the Name and details field is a Page List to pull a list of Confluence pages.

save the template

Step 2 Create a project overview page

Create a new page

add a Live Template macro
locate the template Inventory Item Template

save the macro and publish the page

Step 3 - Add content

choose Edit Content to turn the page into a form

populate the fields on the form

choose Publish Content

That's it! Now you have an inventory database in your Confluence! See more Examples.