Apply workflows

1 Overview | 2 Workflows for your content and processes | 3 Document control for content in a space | 4 Related pages

Overview

Adding a Comala Document Control workflow to a page or blog post lets you ensure that a document is reviewed and signed off.

Adding and applying Comala Document Control creates a distinction between draft and published content. Everyone (the users with View access) can see the published version, but only authors and reviewers can see the draft versions.

Workflows for your content and processes

You can use the workflow picker to add different workflows that let you to manage the documentation development for different contexts.

These three bundled workflows include a range of different features such as:

Approvals to approve and reject content
Expiry dates to facilitate the refresh of content.
Requirements for reviewers to authenticate content review decisions to meet compliance needs (when using the Quality Management System workflow).

Document control for content in a space

In each space, the Comala Document Control workflow can be applied in one of two modes:

Page workflow mode - applied to individual pages one at a time
Space workflow mode - the workflow is applied to all content in a space

When working in the page workflow mode, page editors can choose which individual pages or blog posts to apply the workflow to.

If the workflow is applied as a space workflow, the workflow overrides any existing page workflow on a document in the space, and editors are unable to add or remove workflows for individual pages, facilitating central content management.