Creating an inventory database

Overview

Creating an inventory database provides you with a variety of useful data to keep track of your assets or items in stock. Having detailed inventory reports helps you spot trends, maintain adequate supplies and spot potential problems.

In this example, we will build an inventory database using Scaffolding.

Here is a video that steps you through the process of creating an inventory database:

https://fast.wistia.com/embed/medias/2b4onix6jq.jsonp

Each inventory item will be stored as a page, share the same format, layout and sections

your team members will use the template to record new inventory items
Confluence users can then access the inventory record to get information

You can also make changes to the template in the future and these changes automatically update all the pages your users have created.

Use Case

Background

Your organization assets and items are increasing day by day. Restocking and replenishing items is becoming a heavy chore.

Solution

You want to be able to keep track of all your inventory and end users provided a simple way to fill in a form each time there are any updates to inventory items. For you as as the administrator you want to be able to create a template that can be edited with one click and change reflected on every page using the template.

Final Outcome

You have setup an Inventory Database space, then created a live template for the Inventory form with Scaffolding Cloud using key fields you created using Field Group macro.

End Result

Building the knowledge base system

Step 1 - Create the templates

Creating the template

Go to

Space Settings > Look and Feel
add a new template
name the new template Inventory Item Template
add a Field Group macro
create a basic table for Barcode, Description, Category, etc. for item summary

Use the appropriate field type for each. For example, a Dropdown List for Category.