Conditions

Overview

Conditions allow you to specify additional prerequisite requirements for Triggers and some Transitions.

They are a set of optional parameters that can be added to the macros (listed below) to impose additional limits on when the macro is active.

In addition, due to support for Value References, you can even create custom conditions by comparing metadata values.

Basic example

{workflow:name=Conditions}
   {state:Editing|approved=Done|rejected=Editing}
      {approval:Review|group=confluence-administrators|assignable=true}
   {state}
   {state:Done|final=true|updated=Editing}
   {state}
{workflow}

In the example above, only a user who is a member of the confluence-administrators group can review the content.

Compatible Macros

If a macro has a parameter with the same name as a condition, the parameter defined in the macro takes precedence.

For example, user and group are parameters in the approval macro, and the approval macro defines how to use these parameters.

Conditions

Condition	Value	Notes	Ver
Value Reference	A specific value of a valid data type for the value reference. supports Value References	Does the value of a value reference match the specified value? For example, `@title@=<pagename>` where `<pagename>` is the page title. You can also create and use value reference conditions using some third-party apps: Page: Communardo Metadata for Confluence app Page: Make tasks disable a review
		If used in a trigger macro that's listening to the `pageupdated` event, the trigger is not activated if the referenced value is still being updated.
		One invalid parameter in a list of users in a condition WILL disable the transition for the other listed users. The non-existent parameter is a blocker for an approval or a state-selection transition.
`group`†	A comma-separated list of group names supports Value References	Is the current user a member of one or more of the specified groups?
`group`†		When applied to the approval macro, it is an approval macro parameter - it is not used as a condition. For example, you can prefix the list (not items in the list) with `&` (ampersand) to mandate that all users in the groups defined by the list must take part in the content review.
`hasapproval`	Name of an approval	Has an `approval` of the specified name been Approved for this content? Page: Adding Multiple Reviews
`hasapproval`	Name of an approval	When applied to an approval macro in a state with multiple `approval` macros, this enables you to create nested approvals. Just make sure the approval you are referring to is defined prior to where the condition is used.
`haslabel`	A comma-separated list of content labels.	Does the content have one or more of the labels specified?
`initial`	`true` – Yes, this listens ONLY for the first occurrence of a transition to a specified state for the content `false` – No, the filter listens for all occurrences of transitions to the specified state	Is this action in a trigger for only the initial occurrence of the named state for the content? `initial` is unique to the `statechanged` event used in a trigger macro `initial=true` acts as a filter to make the trigger act only on the first occasion that a state is entered for a given piece of content `initial=false` listens to every time the workflow transitions to the state specified by the `state` parameter.
`initial`		The use of `initial` is as a parameter of the trigger macro. The primary use of the `initial` parameter is to perform one-time initialisation actions for a given piece of content. For example, on the first review of a piece of content you might want to send out additional emails, or set some metadata.
`ischildof`	Title of required ancestor page. supports Value References	Does the current page have a parent or ancestor page of the specified page title?
`ishomepage`	`true` – Yes, it's the home page `false` – No, some other page	Is this page set as the space home page? Filter by label There are no items with the selected labels at this time. See also: How to set space home page
`isminorchange`	`true` – Yes, the change was minor `false` – No, watchers were notified	Did the content editor uncheck the "Notify watchers" checkbox (indicating a "minor change") before updating the content? Page: Stiltsoft Handy Status Macro for Confluence Page: Stiltsoft Talk app The `isminorchange` parameter can be used with the StiltSoft Talk app for changes in inline comments on a page or blog post.
`isminorchange`		This condition can only be used in a trigger macro when listening to either the `pageupdated` or `newsupdated` event.
`isorphan`	`true` – Yes, the page is an orphan `false` – No, the page has a parent page	Is the page an orphan (no parent page)? Filter by label There are no items with the selected labels at this time.
`parenthaslabel`	A comma-separated list of content labels.	Does the parent (or any ancestor pages) have one or more of the labels specified? Filter by label There are no items with the selected labels at this time.
`partial`	`true` – Yes, an individual Approve/Reject decision has been completed for a content review `false` – No, all approval decisions (approve/reject) must be completed	Has an individual reviewer undertaken an Approve/Reject decision? `partial` is unique to content review events in a trigger macro This condition acts as a filter to tell the trigger to act on each individual Approve or Reject decision, rather than waiting on all reviewers to agree for the named content review.
`partial`		The use of `partial` is only as a parameter of the trigger macro.
`permission`	`edit` – user can edit the content `view` – user can view content^† `administer` – user can administrate content^‡	Does the user have the specified permission for the content? Filter by label There are no items with the selected labels at this time. See also: Roles and Permissions
`permission`		† Irrespective of additional view restrictions resulting from Publishing. ‡ Additional administrators that are defined via the `adminusers` parameter on the workflow macro.
`space` or `spacekey`	A space key. supports Value References	Is the page or blog post in the space defined by the space key? Filter by label There are no items with the selected labels at this time. Note: The space key is usually shown in URLs, or on the Space Tools → Space Overview screen.
`state`	A state name.	Is the workflow for this content currently in the named state? Page: Stiltsoft Handy Status Macro for Confluence Page: Stiltsoft Talk app
`stateindraft`	A state name.	Is there an unpublished version of this content in the corresponding Draft Space? Filter by label There are no items with the selected labels at this time.
`stateindraft`	A state name.	This condition requires the installation of the Comala Publishing app.
`success`	`true` – no errors encountered for a trigger action `false` – error encountered for a trigger action	Has an error occurred in the action(s )of a workflow trigger? `success` is unique to custom events created using the trigger macro. This condition acts a filter for the trigger and looks at whether the actions of the parent trigger for the custom event encountered any errors.
`success`		The use of `partial` is only as a parameter of the trigger macro.
`user`†	Comma-separated list defining one or more users via their username or user groups. supports Value References	Is the current user one of the users listed? Note: You can include `anonymous` if you want to check for users who are not currently logged in to Confluence. Filter by label There are no items with the selected labels at this time.
`user`†		When applied to the approval macro it is an approval macro parameter - it is not used as a condition. You can prefix the list (not items in the list) with `&` (ampersand) to mandate that all users in the groups defined by the list must take part in the content review.
`usersdefined`	Comma-separated list of Value References	Does the value reference define users? This is useful when using workflow parameter macro to create editable value references – use this parameter to check that the entered values are valid user accounts. Filter by label There are no items with the selected labels at this time.	4.1
metadata reference	Reference to a metadata value (including a workflow parameter reference)	When comparing metadata (value references), a metadata reference can only be compared against one specific value or a value reference. Multiple values can ONLY be compared when metadata is used with a `user`, `group`, or `haslabel` condition.
Denotes conditions that can only be used on pages, not blog posts. † Conditions are evaluated as AND conditions, with the exception of user and group. When both conditions are used, an OR clause is applied, i.e., (user or group), and either one of those parameters is required for the condition to be true.
Denotes a parameter in a trigger macro that acts as a filter. The use of these is unique to specific events.

Negation

Conditions are compared to values. Values can optionally be negated with a ! (exclamation mark) symbol:

{...|condition=value|...} -- value must match
{...|condition=a,b,c|...} -- one or more of the values must match
{...|condition=!value|...} -- value must not match
{...|condition=!a,b,c|...} -- none of the values must match

Comparing metadata values

A metadata reference can only be compared against one specific value or a value reference.

An exception is that multiple values can be compared when using a metadata reference with the following conditions

user
group
haslabel

When comparing the metadata value against multiple values, you should also use the following format

@MetaOne@=!1|@MetaOne@=!2|@MetaOne@=!3

For example

{state-selection:states=Approved|user=@MetaOne@=!1|@MetaOne@=!2|@MetaOne@=!3}

The condition is evaluated as an OR condition.

If a metadata condition is included in a pageupdated trigger, the trigger does not fire if the referred metadata value is being updated.

Invalid workflow parameter for a user

One invalid parameter in a list of users in a condition disables the transition for the other listed users. The non-existent parameter acts as a blocker for other users.

Invalid workflow parameter for a user in a condition for a select transition

If a workflow parameter is used to specify a user for a state-select transition, the transition is disabled If the user set in the parameter is invalid (deleted or non-existent).

The transition becomes active if the parameter becomes valid by adding a valid value or is deleted.

For example, if the workflow parameter @myParam@ has an invalid user value, the transition button in the workflow popup is disabled.

{state:In Progress|taskable=true}
        {state-selection:states=Approved|user=@MyParam@}
{state}

If the invalid workflow parameter is one of the users for the state-select transition, the transition is disabled for the other users listed in the condition. The non-existent parameter is a blocker for the transition.

{state:In Progress|taskable=true}
        {state-selection:states=Approved|user=@MyParam@, admin, elle}
{state}

A message displays an error in the workflow definition regarding the list of users who can undertake the transition.

Invalid workflow parameter in a condition for an approval

If a workflow parameter is used to specify a single user for an approval, the Approve and Reject buttons in the workflow popup are disabled if the user set in the parameter is invalid (deleted or non-existent).

{state:Review|approved=Approved|rejected=Rejected}
        {approval:Review the page|user=@MyParam@}
{state}

The transition will become active if the parameter becomes valid by adding a valid value or is deleted.

If the invalid parameter is one of a list of users for the approval then the approval is disabled for all users.

{state:Review|approved=Approved|rejected=Rejected}
        {approval:Review the page|assignable=true|user=@MyParam@, admin, elle}
{state}

The non-existent user defined in the parameter blocks the approval.

A message displays an error in the workflow definition regarding the list of users who can approve.

The approval becomes active for each defined user if the parameter becomes valid by adding a valid value or is deleted.

Examples

Page:

Add a label to child pages — Triggers to add a label to page using a pagecreated trigger with either a parenthaslabel or a ischildof condition
Page:

Adding Multiple Reviews — Add multiple reviews to a content review, set assignee requirements and review dependencies
Page:

Advanced different-space publishing
Page:

Advanced remote-space publishing
Page:

Communardo Metadata for Confluence app — Using the Communardo metadata as value references in a workflow - including use in a custom condition for a trigger macro
Page:

Make tasks disable a review — Two ways to use tasks to disable a review. The first way uses a precursor task state where the tasks can be set and completed. The second example uses a Value Reference as a condition to check that all tasks are complete. For the value reference method, you will need the Reporting for Confluence app in addition to Comala Document Management.
Page:

Stiltsoft Handy Status Macro for Confluence
Page:

Stiltsoft Talk app

Conditions

Overview

Basic example

Compatible Macros

Conditions

Filter by label

Filter by label

Filter by label

Filter by label

Filter by label

Filter by label

Filter by label

Filter by label

Negation

Comparing metadata values

Invalid workflow parameter for a user

Invalid workflow parameter for a user in a condition for a select transition

Invalid workflow parameter in a condition for an approval

Examples

See also