Page Comparison

Workflows

Page Workflow/Approval

✅

✅

Space Workflow/Approval

✅

✅

Space Workflow/Approval by Labels

✅

⛔

Global Workflow/Approval

✅

⛔

Custom workflows - theability to create custom workflows, including custom states and transitions

✅

✅

Workflows Exchange

Import workflows from a repository. 

✅

⛔

Workflow Builder

Modify your workflows using our graphical Workflow Builder.

✅

✅

Workflow template source editor

• markup editor in server

• code editor in cloud

✅

Markup editor

✅

JSON code editor

Custom Triggers

✅

✅

Approvals

Approvals

✅

✅

Minimum reviewers

Set how many reviewers are needed to complete the approval.

✅

✅

Preassign Preassigned reviewers

Preassigned users can be set and will be required to review the content.

✅

✅

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

✅

⛔

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

✅

⛔

Custom buttons labels

Custom approve/reject button captions

✅

✅

Compliance requirements

Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to OTP using a third party app )}

✅

✅

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

✅

⛔

Views navigation

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

✅

✅

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

✅

_{In cloud, the workflow does not provide differentiation in users differentiate user access between the work-in-progress versions and the last approved version of the page. User permissions for a page are managed by using the Confluence user permissions.} This

_{In both server and cloud, permission management can be}

_{implemented using a Comala Document Management workflow}

_{and the}

_{Comala Publishing appto publish approved pages to a public space.}

Reporting

Page activity, space and user reports

✅

✅
_{Document Report (space-wide report) includes a filter for checking “My pending approvals”}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

✅

✅

Notifications

Email notifications

✅

✅ 

Workbox notifications

_{(Note: Confluence does not provide an API for cloud notifications)}

✅

⛔

Custom notifications

Email, page messages, etc.

✅

✅

Tasks

Workflow tasks

✅

⛔

Parameters

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

✅

✅

Space parameters

Parameters with a default value specified at space level

^✅

_Custom

^✅

_{Reviewers and due date type}

States

Add States

✅

✅

Modify State Names

✅

✅

Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

✅

✅

Add Due Dates

Add due dates in any state

✅

✅

_{Expiration dates}

Modify Due Dates

Change existing due dates

✅

✅

Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

✅

✅

Page Layout

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

✅

⛔

Header and footer

✅

⛔

Configuration

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

✅

⛔

Space

Draft visibility, internal page publishing settings

✅

⛔

Clear history

✅

✅

 Internationalization (i18n)

i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

✅

⛔

Integration

Third Party -party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF.

✅⛔

Integration with third-party apps in cloud is limited. Consult the app vendor or raise a support query.

Comala Publishing app integration

✅

✅

Java API

✅

⛔

REST API

✅

⛔