Problem

In certain situations, users need to be informed As a project manager or another user with a specific role in the project, you must notify other users by email about new issues or changes in the issue fields by the project manager or other users with specific roles in the project. Also. In addition, these emails shouldn’t be sent automatically sent because not all changes or issues need new issues or changes require an email notification.

You can use Power Actions for Jira app to build Actions™ to create and send emails to all or certain project members.

Solution

To solve this issueproblem, use a Power  Power Actions™ custom field that creates an email based on a template, and sends it to the selected recipients.

Step 1: Create a new Power Actions™ Custom Field

1. Go to the Administration page.

On this page, go to

1. In the Issue section

.Click the

1. , click Custom Fields

link

1. .

2. Click the Add Custom Field button in the upper-right corner to add a new custom field.

3. Select the Power Actions™ Custom Field option.

Select

1. Click Next.

2. Rename the new custom field to Email Issue.

3. Selectyourapplicable issue types and

applicable

1. context to view the new custom field only on certain issues and projects

, as preferred

1. . By default, the custom field is visible in global context.

2. Click Finish.

Step 2: Configure your Power Actions™ Custom Field

Configure

1. To configure the Email Issue custom field

by doing the following:Select the cog iconImage Removed on

1. , select the cog icon on the right.

2. Go to the Custom Fields page to find your

"

1. Email Issue

"

1. custom field.

2. Click

the

1. Configure

link

1. .

Now we'll need to

1. To create a button that

will trigger

1. triggers the email sending action

.Go

1. , go to the Buttonssection at the bottom of the page. Click the Edit Buttons link.

Create a button text to

1. Click Add New Power Actions™

.Rename the new button to Send Email

1. and enter Send Email as the button name. Click Add.

At this point, five

1. Five links for this button are now displayed on the right of the page. The first three are the

SIL

1. SIL™ scripts that control it. They are:

   • The Condition Script

script

1. • . It contains the condition for the button visibility. The default value is visible (the user can see and click this button).

   • The Screen Script

script

1. • . It allows you to determine if the email sending

email

1. • action requires additional data.

   • The Action Script

script

1. • . It sends the email you

prefer

1. • want to the specified email addresses.

Step 3: Configure the Power Actions™ Screen Script

To send the email you need to , configure the Power Actions™ Scripts.

Info
The Condition Script can be configured to prevent certain users to send the emails. For more information, go to the Condition Script page. The Screen Script is used to display a message to confirm the email sending action. This is a security measure to prevent an accidental click of this button.

To edit the script, click the Screen Script link on the Configure Email Issue page. Add Then enter the following code:

Screen Script

Code Block
string[] ret; ret = BA_createInput("Message", "You are about to send a email message to all members of this project.", true); return ret;

This code displays a read-only message.

Step 4: Configure the Power Actions™ Script

The Action Script sends the email to the specific selected users.

To edit the Action Script, click the Script link on the Configure Email Issue page. Add Then enter the following code:

Action Script

Code Block
string[] to = projectMembers(project); string[] cc; string subject = "JIRA Email Issue: " + summary; string template = "template.tpl"; string language = "en_US"; print(attachments); if (sendEmail(userEmailAddress(currentUser()), to, cc, subject, template, language, attachments)) { return "The email has been sent succesfuly"; } else { return "An error occured when sending the email."; }

This code sends a template email to all the project members including the current user. For more information on sending an email using SIL™, go to the sendEmail page.Because an email template was used in

Tip
Create and rename to template.tpl the email template from the previous code

, create and use this template renamed to template.tpl.

to use it again in the following steps.

Step 5: Build the email template

After the plugin installation, a new Kepler General Parameters option is displayed.

Go to the option and select the katl-commons plugin from the Select plugin list.

The A configuration Email Template Directory configuration option indicates the folder where the templates are stored. The directory path is relative to jira.home.dir/kepler.

The rest remaining part of the email configuration is extracted from the standard JIRA Jira configuration (you . You can find this at Administration>Mail Servers>SMTP on Administration > Mail Servers > SMTP Mail Server).

You can create a new template in this folder using your preferred text editor. You can To add certain issue field values to the template by using , use the $field$ notation, where field is the field name you want to enter into the text. Here is an example:

Email Template

Code Block

Hello $recipient$, This is a test template sent from $assignee$'s issue $key$. The summary for this issue is: $summary$. This issue has the following fields: Type : $type$ Priority : $priority$ Labels : $labels$ Status : $status$ Resolution : $resolution$ $key$ is described as follows: $description$ This issue was created on $created$ and updated on $updated$. It's due date is: $dueDate$. The assignee is $assignee$ and the reporter is: $reporter$. Best regards, $reporter$ This email was automaticaly generated by the JIRA Blitz-Action plugin: https://marketplace.atlassian.com/plugins/com.keplerrominfo.jira.plugins.blitz-actions or http://jira-plugins.kepler-rominfo.com. Please do not reply.

Email Templates

Info
For more information, go to the Email Templates and the Mail Configuration pages.

Test

You can now test this your custom field by going .

Go to the issues you have selected in the first step of this recipe. The Issue screen issue view now displays the Send Email button:.

Image RemovedImage Added

Click the Send Email button and confirm your email:.

Image RemovedImage Added

Click Execute to send the email.