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Space Administration
The approval workflow can be applied to all the pages and blog posts in a space using the space settings Comala Document Approval dashboard.
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The Comala Document Approval app approval workflow is the Basic Approval Workflow. |
To open Open the space Document Approval dashboard,
choose Space Settings
> App Links
> Comala Document Approval
A space administrator can
enable/disable the approval workflow for application to the whole space content
Reindex workflows of imported spaces for a migrated cloud space or space import
Clear Document Activity from all the pages and blog posts in the space
Initialize States on pages and blog posts in the space for the applied approval workflow
When the approval workflow is inactive
the Clear Document Activity
is disabled (greyed out)
in the
document approval dashboard ellipsis menu
the Initialize States icon is not displayed in the Actions options
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The ellipsis menu also displays the installed app version. |
View approval workflow
To display the approval visual flow diagram and description, under the Actions column for the approval workflow
choose the View detail icon
Enable and apply the approval workflow for all the pages and blog posts in a space
To enable the Basic Approval Workflow for the space
click the grey slider
The slider turns blue and the approval workflow is enabled for the space.
The Remove Restrictions option is also now available. When enabled, page-level Confluence view and edit restrictions are removed on the transition to the approval final state.
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When enabled, the The active approval workflow is added and applied to all the pages and blog posts in the space. |
The enabled active space approval workflow takes priority over any existing approval workflow applied individually to a page by an editor.
Utilities
Workflow The following workflow utilities for the space are accessed through the dashboard ellipsis menu (top right of the dashboard)available when the approval workflow is active.
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The following options are disabled (greyed out) unless the workflow is enabled
Initialize states
Clear Document Activity
Reindex workflow
The option to Reindex workflows of imported spaces should be used whenever a space is imported/migrated from another cloud site or cloud space.
open the dashboard ellipsis menu
choose Reindex Workflows
This re-enables approvals in a migrated or imported space from another cloud site. This action cannot be undone.
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This is the final step in the cloud-to-cloud space migration/import process. |
Document Activity is linked to original users and is not transferred with the migration.
Clear Document Activity
Document Activity clears the approval workflow history for all the pages and blog posts in your space that currently has, have (or previously had) the approval workflow applied.
This option is only available when the approval workflow is enabled active in the approval dashboard.
open the dashboard ellipsis menu
choose Clear Document Activity
select, Ok, clear Document Activity
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This action cannot be undone. |
Initialize states
The Initialize states option is used to set all pages and blog posts to be in a chosen the same state of the applied approval workflow.
open the dashboard ellipsis menuIn the Actions options for the active approval workflow approval
choose the Initialize States icon
In the dialog box choose the approval state to be set for all the pages and blog posts in the space.
This option is only available when the approval workflow is enabled in the approval dashboard.
From the State dropdown menu
choose the approval state to set for the applied approval workflow
This The default option only sets the state for each page with the applied approval workflow but has currently, no workflow activity or events have previously occurred on the page.
To override set the state for all the pages and blog posts, including those that have applied with existing approval workflow activity
check, you can override the state on these pages by
checking the Override preexistent states checkbox
Choose Initialize.
Settings Remove Restrictions
When the approval workflow is active in the space dashboard (enabled), the space administrator can enable the option for the approval workflow to remove any page-level Confluence view and edit permission restrictions form the page on the approval workflow transition to the final state, Approved.
To set Remove Restrictions
click the grey slider
choose Ok, remove restrictions in the dialog box
The slider turns blue.
Page-level restrictions are removed from a page in the space on the applied approval transition to the final state.
If the approval workflow is made inactive, making the approval workflow active again automatically retains the previous configuration setting for Remove Restrictions.
Once the destination state is selected
choose Initialize
A bar displays the progress of the initialization action.
An on-screen message confirms successful completion.
Related pages
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