Problem

As a project manager or another user with a specific role in the project, you must notify other users by e-mail email about new issues or changes in the issue fields. In addition, these e-mails emails shouldn’t be sent automatically sent because not all new issues or changes require an e-mail email notification.

You can use Power Actions™ to create and send e-mails emails to all or certain project members.

Solution

To solve this problem, use a Power Actions™ custom field that creates an e-mail email based on a template, and sends it to the selected recipients.

Step 1: Create a new Power Actions™ Custom Field

First, create a new Power Actions™ custom field following the instructions below:

1. Go to the Administration page.

2. In the Issue section, click Custom Fields.

3. Click the Add Custom Field button in the upper-right corner to add a new custom field.

4. Select the Power Actions™ Custom Field option. Click Next.

5. Rename the new custom field to Email Issue.

6. Selectyourapplicable issue types and context to view the new custom field only on certain issues and projects. By default, the custom field is visible in global context.

7. Click Finish.

Step 2: Configure your Power Actions™ Custom Field

1. To configure the Email Issue custom field, select the cog icon on the right.

2. Go to the Custom Fields page to find your Email Issue custom field.

3. Click Configure.

4. To create a button that triggers the email sending action, go to the Buttonssection at the bottom of the page. Click the Edit Buttons link.

5. Click Add New Power Actions™ and enter Send Email as the button textname. Click Add.

6. Five links for this button are now displayed on the right of the page. The first three are the SIL™ scripts that control it. They are:

   • The Condition Scriptscript. It contains the condition for the button visibility. The default value is visible (the user can see and click this button).

   • The Screen Scriptscript. It allows you to determine if the email sending action requires additional data.

   • The Action Scriptscript. It sends the email you want to the specified email addresses.

Step 3: Configure the Power Actions™ Screen Script

To send the email, you need to configure the Power Actions™ Scripts.

To edit the script, click Screen Script on the Configure Email Issue page. Add Then enter the following code:

Screen Script

string[] ret;
ret = BA_createInput("Message", "You are about to send a email message to all members of this project.", true);
return ret;

This code displays a read-only message.

Step 4: Configure the Power Actions™ Script

The Action Script sends the email to the specific selected users.

To edit the Action Script, click Script on the Configure Email Issue page. Add Then enter the following code:

Action Script

string[] to = projectMembers(project);
string[] cc;
string subject = "JIRA Email Issue: " + summary;
string template = "template.tpl";
string language = "en_US";
print(attachments);
if (sendEmail(userEmailAddress(currentUser()), to, cc, subject, template, language, attachments))
{
 return "The email has been sent succesfuly";
}
else
{
 return "An error occured when sending the email.";
} 

This code sends a template email to all the project members including the current user. For more information on sending an email using SIL™, go to the sendEmail page.Because an email template was used in

, create and use this template renamed to template.tpl.

to use it again in the following steps.

Step 5: Build the email template

After the plugin installation, a new Kepler General Parameters option is displayed.

Go to the option and select the katl-commons plugin from the Select plugin list.

A configuration Email Template Directory indicates the folder where the templates are stored. The directory path is relative to jira.home.dir/kepler.

The rest remaining part of the email configuration is extracted from the standard JIRA Jira configuration (you . You can find this at on Administration > Mail Servers > SMTP Mail Server).

You can create a new template in this folder using your preferred text editor. You can To add certain issue field values to the template by using , use the $field$ notation, where field is the field name you want to enter into the text. Here is an example:

Email Template

Code Block

Hello $recipient$, This is a test template sent from $assignee$'s issue $key$. The summary for this issue is: $summary$. This issue has the following fields: Type : $type$ Priority : $priority$ Labels : $labels$ Status : $status$ Resolution : $resolution$ $key$ is described as follows: $description$ This issue was created on $created$ and updated on $updated$. It's due date is: $dueDate$. The assignee is $assignee$ and the reporter is: $reporter$. Best regards, $reporter$ This email was automaticaly generated by the JIRA Blitz-Action plugin: https://marketplace.atlassian.com/plugins/com.keplerrominfo.jira.plugins.blitz-actions or http://jira-plugins.kepler-rominfo.com. Please do not reply.

Email Templates

Info
For more information, go to the Email Templates and the Mail Configuration pages.

Test

You can now test this your custom field by going .

Go to the issues you have selected in the first step of this recipe. The Issue screen issue view now displays the Send Email button:.

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Click the Send Email button and confirm your email:.

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Click Execute to send the email.