Comala Document Management | |||
---|---|---|---|
Workflows | Server | Cloud | Notes |
Page Workflow/Approval |
✅ |
✅ | |
Space Workflow/Approval |
✅ |
✅ | |
Space Workflow/Approval by Labels |
✅ |
⛔ | |
Global Workflow/Approval |
✅ |
⛔ | |
Custom workflows - theability to create custom workflows, including custom states and transitions |
✅ |
✅ | |
Workflows Exchange Import workflows from a repository |
✅ |
⛔ | |
Workflow Builder Modify your workflows using our graphical Workflow Builder |
✅ | ✅ | ||
Workflow template source editor
| ✅ Markup editor | ✅ JSON code editor | |
Custom Triggers |
✅ |
✅ | |||
Approvals | Server | Cloud | |
---|---|---|---|
Approvals |
✅ |
✅ | |
Minimum reviewers Set how many reviewers are needed to complete the approval. |
✅ |
✅ |
Preassigned reviewers Preassigned users can be set and will be required to review the content. |
Manual assignment of reviewers can also be limited to specific users or user groups. | ✅ | ✅ | |
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. |
✅ |
⛔ | |
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. |
✅ |
⛔ | |
Custom buttons labels Custom approve/reject button captions |
✅ |
✅ | |||
Compliance requirements | Server | Cloud | |
---|---|---|---|
Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to OTP using a third party app ) |
✅ |
✅ | |
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. |
✅ |
⛔ | |||
Views navigation | Server | Cloud | |
---|---|---|---|
Draft and published views Users can browse the work-in-progress version or the last approved version of a page |
✅ |
✅ | |
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups |
✅ |
In cloud, the workflow does not |
differentiate user access between the work-in-progress versions and the last approved version of the page. User permissions for a page are managed by using the Confluence user permissions. |
In both server and cloud, permission management can be |
implemented using a Comala Document Management workflow |
and the |
Comala Publishing appto publish approved pages to a public space. | |||
Reporting | Server | Cloud | |
---|---|---|---|
Page activity, space and user reports |
✅ |
✅ | |
CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. |
✅ |
✅ | |||
Notifications | Server | Cloud | |
---|---|---|---|
Email notifications |
✅ |
✅ | |
Workbox notifications (Note: Confluence does not provide an API for cloud notifications) |
✅ |
⛔ | |
Custom notifications Email, page messages, etc. |
✅ |
✅ | |||
Tasks | Server | Cloud | |
---|---|---|---|
Workflow tasks |
✅ |
⛔ | |||
Parameters | Server | Cloud | |
---|---|---|---|
Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. |
✅ |
✅ | |
Space parameters Parameters with a default value specified at space level |
✅ Custom |
✅ Reviewers and due date type | |||
States | Server | Cloud | |
---|---|---|---|
Add States |
✅ |
✅ | |
Modify State Names |
✅ |
✅ | |
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... |
✅ |
✅ | |
Add Due Dates Add due dates in any state |
✅ |
✅ Expiration dates | |
Modify Due Dates Change existing due dates |
✅ |
✅ | |
Initialize States Transition all content for the associated workflow into a specific state within that workflow. |
✅ |
✅ | |||
Page Layout | Server | Cloud | |
---|---|---|---|
Instructions Messages to provide guidance to content creators about next steps after creating the page. |
✅ |
⛔ | |
Header and footer |
✅ |
⛔ | |||
Configuration | Server | Cloud | |
---|---|---|---|
Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. |
✅ |
⛔ | |
Space Draft visibility, internal page publishing settings |
✅ |
⛔ | |
Clear history |
✅ |
✅ | |||
Internationalization (i18n) | Server | Cloud | |
---|---|---|---|
i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish |
✅ |
⛔ | |||
Integration | Server | Cloud | |
---|---|---|---|
Third |
-party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF. | ✅ |
Integration with third-party apps in cloud is limited. Consult the app vendor or raise a support query. | |
Comala Publishing app integration |
✅ |
✅ | |
Java API |
✅ |
⛔ | |
REST API |
✅ |
⛔ |