Page Comparison

A copy of a workflow template in the space Page Workflows Templates Dashboard can be added as a page workflow to a page or blog post in the space.

Any workflow added and enabled in a space Page Workflows Templates Dashboard can be added as a page workflow.

Only an enabled workflow in the dashboard can be added as a copy to the page.

Copy of the workflow applied to a page can be edited on the page.

A copy of a workflow template in the space settings document management dashboard can be added as a page workflow to a page or blog post in the space.

Any workflow added to a space document management dashboard can be added as a page workflow in the space

The workflow does not need to be active (enabled) in the dashboard to be added to a page.

Copy of the workflow applied to a page cannot be edited on the page. Only the original workflow template is editable in the space settings document management dashboard.

The space document management dashboard is populated with workflow templates added or created by the space administrator. Workflows can be added to the space from a global workflow dashboard.

By default, each space dashboard has no workflows added as space workflows for use in the space.

Multiple workflows can be active (enabled) in the dashboard, and the application of active workflows is determined by

• workflow scope (global or space)

• hierarchy in the dashboard

• workflow content label filter

The space document management dashboard is populated with three workflows bundled on app installation and custom workflows added to or created in the space by the space administrator.

By default, the three workflows installed with the app are added to each space document management dashboard.

Only one workflow can be active in the dashboard. Enabling a different workflow automatically disables the active workflow.

• all workflows are space scope workflows

• no workflow content filter

One or more space workflows can be enabled in the space dashboard. Only one workflow is applied to each page or blog post, and the application is determined by workflow scope; workflow hierarchy in the dashboard; and any use of a content label filter.

The application of each workflow can be filtered

• using a content label filter

• using the content type (page or blog post)

One space workflow can be active in the space dashboard. Making another workflow active disables the existing active workflow.

The active workflow application cannot be filtered. The active workflow is applied to all pages and blog posts.

Workflow templates available in the instance are managed in the Global Workflows Templates dashboard.

Workflows enabled in the global dashboard can be

• added to a space by the space administrator

• automatically added to the page workflows templates dashboard in each space

A global workflow can be set as a space category workflow. This workflow is applied automatically in a new space created with the set category label.

The three workflows bundled with the app are automatically available in all the spaces on the Confluence site upon installing the app.

A custom workflow can be created by

• a user on a page

• a space administrator in the space document management dashboard

• a global administrator in the global workflow templates dashboard

A workflow template can be saved and shared using workflow builder:

• a custom page workflow template to

  • the space document management dashboard

  • the global workflow templates dashboard

• a custom space workflow template to

  • the global workflow templates dashboard

A custom workflow is created by the space administrator in the space document management dashboard.

A custom workflow template can be copied and pasted from one space to another using the JSON code editor in each space.

Workflow builder visual editor for a workflow is available from the

• global workflows dashboard for global workflows (global scope workflows)

• space tools document management dashboard for space workflows (space scope workflows)

• page when a copy of a workflow is added as a page workflow

Workflow builder visual editor for a workflow is available in

• the space settings document management dashboard

Workflow templates are stored as markup language.

The workflow template markup editor is available for a workflow in the

• global workflows dashboard for global workflows (global scope workflows)

• space tools document management dashboard for space workflows (space scope workflows)

• page workflows template dashboard (space scope workflows)

• page when a copy of a workflow is added as a page workflow

Workflow templates are stored as JSON code.

The workflow template code editor is available for a workflow in the space settings document management dashboard.

Workflow templates can be imported

• from the linked Workflows Exchange repository to the global workflows dashboard or a space document management dashboard using the Import Workflow option

• as a markup from another Confluence instance as a global workflow; a space workflow or a page workflow using the markup editor

In a space, the workflow template can be saved and shared using workflow builder:

• a page workflow template to

  • the space document management dashboard

  • the global workflow templates dashboard

• a space workflow template to

  • the global workflow templates dashboard

Workflow templates can be imported as a JSON code from another space or Confluence site using the code editor as a space workflow.

There is no linked workflow repository.

Workflow templates can be imported from the Workflows Exchange repository to the global workflows dashboard or a space document management dashboard using the Import Workflow option

Limit the users that can assign reviewers by editing the workflow approval.

An approval can be configured to require user authentication using one of

• Confluence username

• Confluence username + Confluence password

• third-party app authentication token

Cloud support for e-signature for user authentication to activate an approval is limited to OTP authentication using a third-party app.

Add workflow tasks to a page manually or by the workflow on the transition to a workflow state

Manage task assignment and completion using the tasks popup on a page

Undertake a workflow state transition based on the completion of tasks

Workflow triggers are created in markup.

The workflow trigger markup is copied and pasted to a workflow using either

• workflow builder

• markup editor

The summary of a trigger added to a workflow is shown as a Rule in the workflow builder.

Workflow triggers are created in JSON code.

The JSON workflow trigger code is copied and pasted to a workflow using either

• visual editor

• code editor

The cloud app has a different range of workflow trigger elements

• workflow events

• event conditions

• actions

One or more workflow parameters can be added to a workflow. The parameter is added with one of the following data types

• string

• duration

• user

• group

• list

One or more workflow parameters can be added to a workflow. The parameter is added with one of the following data types

• string

• duration

• user

• group

• list

All workflow parameter types (if a default value is defined in the workflow) are

• added to the space parameters dashboard

• the parameter in the dashboard is an editable value and is used by an applied workflow in the space

Only workflow parameters with a data value type duration, user, and group are editable in the space.

Parameter values are editable for the active workflow in the space document management dashboard.

Workflow parameters, other value references, and metadata are compatible with most trigger action macros and event conditions.

Limited use of value references, including workflow parameters in trigger action macros

No usage in event conditions.

Document activity (page activity in server) report for each page.

Document report for a space.

My Document Actions Report includes (pending approvals and tasks) in each user profile.

My Read Confirmations report (pending read confirmations) in a user profile.

Space Tasks Report in space tools.

Document activity report for each page.

Document Report (space-wide report) includes a filter for checking My pending approvals

Read confirmations available in a separate app Comala Read Confirmations.

Tasks are not supported in the cloud.

Document Activity REST API from Comala Document Management v7 Data Center to integrate with existing business information tools.

Other APIs, including JAVA API.

No public API for Comala Document Management app.

View approved byline added to draft states to support the user in navigating to the last approved version. This is the version created on the transition to the final state in the workflow

The workflow does not differentiate user access between the work-in-progress versions and the last approved version of the page. User permissions for a page are managed by using the Confluence user permissions.

In server, data center, and the cloud, permission management can be implemented using a Comala workflow and the Comala Publishing app to publish pages to a separate space with anonymous user permissions.

Global administrators can configure requirements for e-signature as Confluence authentication or third-party tokens for the instance.

Global administrators can require users to reset the authentication token. They can change the expiry date or remove the token.

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

Range of global configuration settings

• Workflow Drafts and Visibility

• Require comments

• Page update resets for approval

Global security options

• default notifications for workflow events

• external email recipients

• e-signature authentication method for approvals

Range of space configuration settings

• Workflow Drafts and Visibility

• Workflow notifications

• Require comments

• Page update resets for approval

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