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By default, monday admins always have access to the appApp. |
Steps
When you open BigPicture for the first time, you can grant BigPicture access to BigPicture to monday members.
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Security.png?version=3&modificationDate=1720510089007&cacheVersion=1&api=v2&width=760)
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| Access to BigPicture - Security, roles, and permissions | ||||||||
| name | NOTE - BigPicture respects monday permissions | ||||||||
| nopanel | true |
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Additional Context
Box creation%20.png?version=8&modificationDate=1720510086883&cacheVersion=1&api=v2&width=744) It is required to create a box during an initial installation. After that, it is possible to skip the box creation step and choose Proceed without creating button:  As a result, the Overview module opens directly. With Boxes, you can group all your boards and the items they contain into portfolios.
Column mapping Column mapping lets BigPicture know where data can be found in board columns, regardless of the column name. You can work with all items in a single BigPicture box, even if your monday boards don't have an identical column setup. You can define separate column mapping for monday items and monday subitems.
More fields:
 It is possible to leave the fields as ‘not synchronized’. You will still be able to use BigPicture, but data will not be synchronized with any board columns. For example, if you don’t synchronized start/end dates, you can still place your items on a Gantt chart, but the timeline data isn’t reflected in monday. Similarly, you can still enter the original estimate, or story points directly in BigPicture. Capacity and workload will be calculated and the app will function normally. If you want to calculate ‘remaining capacity’, the ‘time spent’ column must be both added to a monday board and mapped. The remaining capacity is calculated automatically based on the original estimate and time spent; remaining capacity can’t be calculated if the time spent column doesn’t exist or isn’t mapped. It is NOT recommended to leave the fields as ‘not synchronized’. In such cases, when you delete a box or remove boards from the box scope, the ‘not synchronized’ data is lost. |
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Your box is ready!
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Additional Context
Security
Option selected during onboarding | Description |
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I don’t need to restrict access to BigPicture |
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BigPicture App roles are inactive. Every Monday member is treated as an App Admin- they can access all BigPicture configuration and administration screens. They can see and |
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access all the boxes. |
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App security settings can be changed on the following screen:
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Note: monday permissions are still respected. A user can’t see/do anything they can’t see/do in monday.  | |
Restrict BigPicture access to specific users | BigPicture App roles are active. When you select this option, BigPicture restricts access based on app roles assigned to monday users. App role is required. Monday members without an App Admin role must be assigned an App User role or App Resource Admin role to access BigPicture. This can be done after the initial configuration is complete. |
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Who can access BigPicture?
monday roles:
admins - always have access
members - can have access
treated as BigPictuer app admins when the ‘permissions for everyone’ toggle switch is on
can be granted BigPicture app roles when the ‘permissions for everyone’ toggle switch is off
Guests and Viewers - do NOT have access
Note: BigPicture app handles them as normal resources
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Box creation
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