Comala Document Management | ||
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Workflows | Server | Cloud |
Page Workflow/Approval |
Space Workflow/Approval |
Space Workflow/Approval by Labels |
Global Workflow/Approval |
Custom workflows - ability to create custom workflows, including custom states and transitions |
Workflows Exchange Import workflows from a repository. |
Workflow Builder Modify your workflows using our graphical Workflow Builder. |
Custom Triggers |
Approvals | Server | Cloud |
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Approvals |
Minimum reviewers Set how many reviewers are needed to complete the approval. |
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Preassign reviewers Preassigned users can be set and will be required to review the content. |
Manual assignment of reviewers can also be limited to be from specific users and/or user groups.
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. |
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. |
Custom buttons labels Custom approve/reject button captions |
Compliance requirements | Server | Cloud |
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Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to OTP using a third party app ) |
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. |
Views navigation | Server | Cloud |
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Draft and published views Users can browse the work-in-progress version or the last approved version of a page |
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups |
In cloud, the workflow does not provide differentiation in users access between the work-in-progress versions and the last approved version of a page. | ||
Reporting | Server | Cloud |
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Page activity, space and user reports |
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CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. |
Notifications | Server | Cloud |
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Email notifications |
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Workbox notifications (Note: Confluence does not provide an API for cloud notifications) |
Custom notifications Email, page messages, etc. |
Tasks | Server | Cloud |
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Workflow tasks |
Parameters | Server | Cloud |
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Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. |
Space parameters Parameters with a default value specified at space level |
Custom |
Reviewers and due date type | ||
States | Server | Cloud |
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Add States |
Modify State Names |
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... |
Add Due Dates Add due dates in any state |
Expiration dates |
Modify Due Dates Change existing due dates |
Initialize States Transition all content for the associated workflow into a specific state within that workflow. |
Page Layout | Server | Cloud |
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Instructions Messages to provide guidance to content creators about next steps after creating the page. |
Header and footer |
Configuration | Server | Cloud |
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Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. |
Space Draft visibility, internal page publishing settings |
Clear history |
Internationalization (i18n) | Server | Cloud |
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i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish |
Integration | Server | Cloud |
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Third Party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF. |
Comala Publishing app integration |
Java API |
REST API |