Comala Document Management | |||
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Workflows | Server | Cloud | Notes |
Page Workflow/Approval | ✅ | ✅ | |
Space Workflow/Approval | ✅ | ✅ | |
Space Workflow/Approval by Labels | ✅ | ⛔ | |
Global Workflow/Approval | ✅ | ⛔ | |
Custom workflows - theability to create custom workflows, including custom states and transitions | ✅ | ✅ | |
Workflows Exchange Import workflows from a repository. | ✅ | ⛔ | |
Workflow Builder Modify your workflows using our graphical Workflow Builder. ✅ | ✅ | ✅ | |
Workflow template source editor
| ✅ Markup editor | ✅ JSON code editor | |
Custom Triggers | ✅ | ✅ | |
Approvals | Server | Cloud | |
Approvals | ✅ | ✅ | |
Minimum reviewers Set how many reviewers are needed to complete the approval. | ✅ | ✅ | |
Preassign Preassigned reviewers Preassigned users can be set and will be required to review the content. Manual assignment of reviewers can also be limited to be from specific users and/ or user groups. | ✅ | ✅ | |
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. | ✅ | ⛔ | |
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. | ✅ | ⛔ | |
Custom buttons labels Custom approve/reject button captions | ✅ | ✅ | |
Compliance requirements | Server | Cloud | |
Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to OTP using a third party app ) | ✅ | ✅ | |
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. | ✅ | ⛔ | |
Views navigation | Server | Cloud | |
Draft and published views Users can browse the work-in-progress version or the last approved version of a page | ✅ | ✅ | |
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups | ✅ |
In cloud, the workflow does not provide differentiation in users differentiate user access between the work-in-progress versions and the last approved version of the page. User permissions for a page are managed by using the Confluence user permissions. This | In both server and cloud, permission management can be managed byimplemented using a Comala Document Management workflow together withand the Comala Publishing appto publish approved pages to a public space. |
Reporting | Server | Cloud | |
Page activity, space and user reports | ✅ | ✅ | |
CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. | ✅ | ✅ | |
Notifications | Server | Cloud | |
Email notifications | ✅ | ✅ | |
Workbox notifications (Note: Confluence does not provide an API for cloud notifications) | ✅ | ⛔ | |
Custom notifications Email, page messages, etc. | ✅ | ✅ | |
Tasks | Server | Cloud | |
Workflow tasks | ✅ | ⛔ | |
Parameters | Server | Cloud | |
Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. | ✅ | ✅ | |
Space parameters Parameters with a default value specified at space level | ✅ Custom | ✅ Reviewers and due date type | |
States | Server | Cloud | |
Add States | ✅ | ✅ | |
Modify State Names | ✅ | ✅ | |
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... | ✅ | ✅ | |
Add Due Dates Add due dates in any state | ✅ | ✅ Expiration dates | |
Modify Due Dates Change existing due dates | ✅ | ✅ | |
Initialize States Transition all content for the associated workflow into a specific state within that workflow. | ✅ | ✅ | |
Page Layout | Server | Cloud | |
Instructions Messages to provide guidance to content creators about next steps after creating the page. | ✅ | ⛔ | |
Header and footer | ✅ | ⛔ | |
Configuration | Server | Cloud | |
Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. | ✅ | ⛔ | |
Space Draft visibility, internal page publishing settings | ✅ | ⛔ | |
Clear history | ✅ | ✅ | |
Internationalization (i18n) | Server | Cloud | |
i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish | ✅ | ⛔ | |
Integration | Server | Cloud | |
Third Party -party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF. | ✅⛔ |
| Integration with third-party apps in cloud is limited. Consult the app vendor or raise a support query. |
Comala Publishing app integration | ✅ | ✅ | |
Java API | ✅ | ⛔ | |
REST API | ✅ | ⛔ |
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