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Go to My Area → My Reports to land on the ‘My Saved Reports’ tab
In the Subscription column, click on ‘Email this report’ to open up the dialog box shown below
Configure the application link for report subscriptions
When you navigate to My Saved Reports > Email this report, If the application link has not been configured, you will see the Application link needed dialog box with instructions for setting it up. For more information, refer to setting up the Application link (Jira hosted only).
After setting up the link, the report subscription form is displayed.
On the subscription form, you can select the recipients as well as define the frequency at which the report should be scheduled for a run
Email recipients: Select the users, who should receive the report via email
Do not send email if the report does not contain any data: Check this option to be alerted only in case the report returns any data.
For example, a weekly timesheet report showing users with logged time less than 40 hoursPublish the results to a public link after each run: Check this option to publish the report with each run. The published URL can be shared with any stakeholders, who do not have access to Jira, and the published view will refresh with each scheduled run
The published link will be available under My Saved Reports tab in the Published View column after first run
The link will also be included in the outgoing email along with report attachment
Schedule: Define the frequency at which the report will run automatically
Specify at what frequency within a day the report should run. For example - once per day, every 3 hrs, 2hrs, every hour, every 30 minutes, every 15 minutes
Daily: if daily is selected, only time needs to be specified
Days per week: define days of the week the report should run at the specified time
Days per month: define day of the month or every 1st, 2nd, etc. day of the month at the specified time
Email Template: The add-on has a default template that is used for all subscription emails. If a user has created a custom template under My Report → My Preferences then that template becomes the default template to be used for subscription emails. The add-on further provides an option to have a special custom template per report (as an exception to using the template defined under preferences)
Please note to avoid the possibility of spamming, the tool only allows Jira users to receive the report. The option of publishing can be used for non-Jira users. Please click here for details
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