Feature | |||
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Workflow | Comala Document Approval | Comala Document Control | Comala Document Management |
Page Workflow/Approval | |||
Application of a single workflow to a single page or blog post in a space by a page editor (when there is no active space workflow). |  | | |
Space Workflow/Approval |
A space administrator manages a single workflow that applies to all pages and blog posts in a space. | | | |
Pre-defined workflows Ready-to-use workflows built into the app. These workflows cannot be overwritten |
1 approval workflow |
3 workflows |
3 workflows |
Custom workflows Ability to create custom workflows, including custom states and transitions |
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Workflow Builder Modify your workflows using our |
graphical visual editor. |
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Custom Triggers |
Create workflow triggers in a custom workflow to respond to workflow events and set one or more actions such as change of state, sending a custom email, setting an on-screen custom message | | | |
Approvals | |||
Approvals |
A content review in a workflow state by a reviewer. The ability to assign reviewers varies depending on the workflow. | | | |
Minimum approvals Set how many |
reviewer approval decisions are needed to complete the approval. |
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Limit reviewers
Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.
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Custom buttons labels Custom approve/reject button captions |
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Compliance requirements | |||
Approval E-signatures Reviewers need their user/email and password to sign |
off approval decisions. (Cloud support for this feature is limited to Atlassian OAuth) |
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Draft and published views
Users can browse the work-in-progress version or the last approved version of a page.
Reporting
Page activity, space and user reports
Notifications
Email notification
Parameters
Custom workflow parameters
Custom specified parameters, which values are editable and can be referenced from the workflows.
Space parameters
Parameters with a default value specified at space level
Reviewers and due date for specific workflows
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Views navigation
Reporting | |||
Page workflow document activity, space document report, and user reports | | | |
Report macros Page macros that can be added to content to display workflow state and workflow approval information. | | | |
Notifications | |||
Email notification Automatic workflow notifications on events such as reviewer assignments. | | | |
Workflow parameters | |||
Custom workflow parameters Create custom-specified parameters
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Space parameters Workflow parameters with a value that can be set at the space level. The value is retrieved by an applied workflow on a related workflow event, such as creating a new page with a space workflow active in the space. | | Reviewers and due date only for specific included workflows | Reviewers and due date |
Configuration | |||
Initialize States |
Space utility to transition all content for the associated workflow into a specific state within |
the applied workflow. |
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Clear Document Activity Space utility to clear all document event and activity history |
from the pages and blog posts in the space | | | |