User permissions for publishing setting
In the source space publishing dashboard, a space administrator can select the user permissions in the target space that are used for single page publishing and space publishing actions.
user permissions of the app add-on user permissions
user permissions of the User who triggers the action
By default, for a new space publishing configuration, the Comala Publishing for Confluence Cloud app add-on user permissions in the target space are used for publishing actions.
The choice of user permissions for publishing is set using a dropdown.
Pages are published using the selected user’s permissions in the target space.
Why use the Comala app user as the publishing user?
When publishing is configured to use the app add-on user, only the app add-on user requires edit permission in the target space.
There is no need for a Confluence user who publishes content (a page editor or a space administrator) to have edit permissions in the target space.
Removing user edit permissions in the target space can support compliance with published documents.
Comala Publishing for Confluence Cloud app add-on user permissions
On installation of Comala Publishing, the app add-on user is automatically added with edit permission in all the spaces on the Confluence site.
Using the app add-on user permissions to publish pages can support compliance, as a user undertaking a single page or space publishing action does not require edit permission in the target space.
If the app add-on user permissions are not selected, the publishing user must have the required permissions in the target space.
The app user permissions are used when publishing occurs using an applied Comala workflow, irrespective of the selected publishing configuration for User publishing permissions.
Who is reported as the publisher when using the app add-on user permissions?
Publishing a page with the app add-on user records the Confluence user who initiated the publishing action as the publishing user:
the space publishing report displays the Confluence user as the Publisher of the last whole space publish action
the publishing report displays the Confluence user as the user who last published and synced the page
the page analysis diagnostic tool displays the Confluence user as the Publisher
The publishing configuration in the page analysis tool includes a Publish as add-on user to indicate whether the current space publishing configuration uses the app add-on user permissions.
YES - space publishing action uses the app add-on user permissions
NO - space publishing action uses the current user permissions
Page level restrictions
When the app add-on user permissions are used for the publish action on a page with page-level restrictions, the Comala app user must have permission to view and edit the page.
A warning message is displayed for a page that cannot be published due to page-level restrictions or space permissions.