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The Export functionality allows you to export data from a selected BigPicture module to a single file. This can be especially useful when you work on projects with stakeholders who need access to the same information but do not have access to BigPicture.
Export to a file
The Export button is located in the upper left-hand side menu in the Overview, Gantt, Resources, and Calendar modules.
When you click it, a modal appears, where you can choose the file format. Currently, the only supported export format is PDF, which is a non-clickable screenshot of the view in the selected module.
If you need your data in a different format, you can convert the exported PDF file to another format (like .xlsx) with third-party tools.
Overview module
The Export feature generates a screenshot of all the boxes on the Home (root) or box level, including the columns in the active column view. If any boxes are collapsed, they will also appear collapsed in the PDF file.
Below is an exported Home-level structure with a mix of collapsed and expanded boxes.
Gantt module
You can export the entire visible scope of view, including active columns and the Gantt timeline, but excluding the Infobar. The Export functionality does not show columns that are not visible in your view.
If you work with many different columns you cannot view without scrolling, consider creating dedicated column views. Then, switch between them and generate separate reports.
Below is an exported full scope of data with a mix of collapsed and expanded tasks.
It is also possible to narrow down the range of scope you want to export to specific dates. This is helpful when you work with large, complex projects consisting of hundreds of tasks.
Resources module
The exported PDF shows the entire resource grid, including tasks assigned to the individual resources or teams (depending on the view).
Limitations: Data from the Unscheduled tasks sidebar cannot be currently exported.
Below is an exported resource grid on the individual view.
Calendar module
The Export function exports data from the month you are currently viewing.
Below is an exported calendar data.
