Showing Content Only to Specific Users

Owned by Nirosan (Unlicensed)
Last updated: Jan 03, 2024 by Praveena Manohar
2 min read

You can use the Show If macro to show content to only specific users you choose. For example, if you are a Lead managing several teams and want to share the same page with everyone in your teams but want to show only specific content to each team, the Show If macro would be convenient in this situation.

Though helpful in preventing certain content from being seen by specific users, this macro is not a comprehensive security solution. The user may be able to view the content easily via other means, such as editing the page.
Be aware that content is only hidden in the Confluence page view and is still available when editing a page, viewing page history, email notifications, etc. In addition, other macros, such as Table of Contents (a standard Atlassian macro), can still retrieve the information inside the Show-if/Hide-if macro. To secure sensitive information, use the Security & Encryption app instead. 

Ingredients

Apps

Visibility

Macros

Show if

Steps

  1. Create a Show If macro on your page.

  2. In the Insert Show If dialog box, decide whether to filter your users using the following parameters: Match Using, Users, or User Groups.

     

    Once you choose which users you want to filter, click Insert.

  3. Within the macro, enter the content you want to share.

    For example:

     

    When you're done, save the editor.

  4. The page will now only show the content you placed within the Show If macro to the users you specified:

 

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