Setting workflow state in cloud

Background

The current workflow state is migrated to cloud - but not the full workflow history.

Setting the workflow state in cloud

If a different state is required to the migrated state, the workflow state for all pages for an applied space workflow is set using Initialize states in the space settings document management dashboard.

For the active workflow

• choose Initialize States icon

In the Initialize States dialog box

• select a State from the dropdown many

• check the Override preexistent states checkbox option

• choose Initialize button

If setting the same state for all pages in the space is not an option, an administrator can use the debug console on a page.

enable the Debug Tools as a dark feature by adding the following URL in your browser

• <HOST>/wiki/admin/darkfeatures.action

• scroll down to Enable dark feature

• add cwc.debug

• choose Submit

Navigate to each page

• open the workflow popup on a page

• select the ellipsis menu

• choose Debug tools

• choose the Transition to … dropdown menu

• select the required workflow state

The new current state is displayed, as below, in the Content Property window in the console.

{
    "enabled": true,
    "name": {
        "value": "Approved"
    }

• choose Close

The new state name is added as the workflow status byline on the page.