Meet the new BigPicture navigation
A faster, smarter, and more intuitive way to work is here. We’ve redesigned BigPicture navigation to give you a smoother experience and better access to what matters most.
→ Discover what’s new, explore key improvements, and review feature name updates on the New navigation page.
→ The rollout will happen gradually, and the previous navigation will be retired in September 2026.
Archive box
Archive a box (old navigation)
Archive a box
You can archive a box manually or have it automated. However, you cannot archive a box that you are currently viewing.
Manually
Box admins can manually archive a box in the Overview module.
A success message will appear after a box is archived:
Only the Own and None scope boxes can be manually archived/restored. Relevant sub-boxes are automatically archived with the parent—archiving the parent automatically archives all its children.
Limitations
Boxes have to be archived in functional clusters. You can't archive a parent box with Own scope if it has sub-scope child boxes that are still active.
You can't archive a context box (a box you are currently in)
Root Box (Home box of the app) cannot be archived
Automatically
When enabled, the app will check if any user has used a given box or any of its sub-boxes within a specified number of days. If the whole cluster of Boxes has not been used, they will all be automatically archived.
Box auto-archiving is enabled by default. Rules regarding the automatic archiving of boxes can be defined and changed in App Configuration> Modules >Overview.
Limitations
Closed boxes are not automatically archived. If one box in a cluster is "closed," none of the boxes can be archived since they need to be archived simultaneously.
The auto-archiving feature is not applied to sequential boxes with their own scope type.
How to check which boxes will be archived
Go to the Overview module of the Home (root) box and check the Inactive for column to see when each box was last used.
Limitations
Closed boxes are not automatically archived. If any box in a cluster is Closed, none of the boxes in that cluster can be archived, as they all need to be archived together.
Restore archived boxes
Archived boxes can only be restored manually.
Archive a box (new navigation)
Archive a box
You can archive a box manually or have it automated. However, you cannot archive a box that you are currently viewing.
Manually
Box Admins can manually archive a box in the Overview module on the Main box level or while in the box they want to archive.
A success message will appear after a box is archived.
Only the Own and None scope boxes can be manually archived/restored. Relevant sub-boxes are automatically archived with the parent—archiving the parent automatically archives all its children.
Limitations
Boxes have to be archived in functional clusters. You can't archive a parent box with Own scope if it has sub-scope child boxes that are still active.
You can't archive a context box (a box you are currently in)
Root Box (Home box of the app) cannot be archived
Automatically
When enabled, the app checks whether any user has used a given box or any of its sub-boxes within a specified number of days. If the whole cluster of Boxes has not been used, they will all be automatically archived.
Box auto-archiving is enabled by default. Rules for automatic archiving of boxes can be defined and changed in App Configuration > Modules > Overview.
Limitations
Closed boxes are not automatically archived. If one box in a cluster is "closed," none of the boxes can be archived since they need to be archived simultaneously.
The auto-archiving feature is not applied to sequential boxes with their own scope type.
Check which boxes will be archived
Go to the Overview module of the Home (root) box and check the Inactive for column to see when each box was last used.
Limitations
Closed boxes are not automatically archived. If any box in a cluster is Closed, none of the boxes in that cluster can be archived, as they all need to be archived together.
Restore archived boxes
Archived boxes can only be restored manually.