Administrator Guide
- Robert Alexander Marshall
After careful consideration, Comala Share It (Data Center and Server) will be retired and archived on the Atlassian Marketplace on Apr 15, 2024. Current customers and evaluators were informed of this change on January 17, 2024. For alternative options see the Comala Share It app retirement page
Please contact our support team if you have any questions.Â
How to
How to Disable Share It for Certain Spaces
Go to the Share It configuration menu (only admins)
move spaces between Allowed and Restricted lists
Save the configuration settings once you have finished
There are no sharing options in the restricted spaces and existing links will be restricted.
All new groups are, by default Allowed.
Read-only mode
When read-only mode is enabled for the Confluence instance, sharing and/or removing links is not allowed.
the options for any user to create/delete shared page links are now hidden
only a global administrator in Global Configuration has the option to delete currently activated links
However, viewing of shared versions of a shared page is allowed when read-only mode is enabled.
When the shared link is opened the following actions are still performed
expiration for the link is checked before the shared page is rendered
the link view action is recorded (+1 to the shared link clicks)
Activating read-only mode does not affect link expiry. In read-only mode, existing shared link expirations expire on the date set when the link was created. The expired link is removed from a shared version of a page.
How to Enable the Functionality Only for a Group of Users
Go to the Share It configuration screen
type space name in the "ALLOWED GROUPS" input field
select group
click Add button
This input field uses autocomplete to enable users to quickly find and select from the existing groups. Select the proper group.
Save the configuration settings once you have finished
How to Force Expired Links Deletion
Go to
Confluence Admin
confluence/admin/console.action
choose Scheduled Jobs
confluence/admin/scheduledjobs/viewscheduledjobs.action
navigate to"Stop Sharing Expired Links"
There you can
disable or run it manually
check the history
or edit it
How to Configure Sharing by Email
Email sharing is disabled by unchecking its checkbox in the Comala Share It global administration screen.
Subject and body can personalized with your own template.
How to Add Confluence Comments to Shared Pages
Go to the Share It configuration menu (only admins)
enable Comments in Shared Pages
click Save
Now, all your shared pages will display the existing comments.
How to Add Disqus Comments to Shared Pages
Go to the Share It configuration menu (only admins).
enable Disqus comments in Shared Pages
add the website name
you will find the website name in your Disqus configuration dashboard
make sure you have configured your Website URL in Disqus too
Click Save
All your shared pages now have Disqus ready.
FAQ
The "Shared" banner doesn't appear. I'm using the RefinedWiki theme
If you are using the RefinedWiki theme, some users will find after clicking on Share this page... that there's no "Shared" banner:
And instead, your page looks like the following, without extra information right below the page title
You might have the Metadata option disabled.
To enable it, go to the space options, Space Layout.
There, make sure that the Metadata option is selected.
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