Comala Document Management ISO 9001 Section 7.5 (Document Control) Compliance Statement
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This article explains how compliance with section 7.5 of ISO-19001:2015 can be achieved when using Confluence with Comala Document Management. It also provides information about support for other elements of the standard and a list of the tools required for successful implementation.
Confluence is a documentation tool used to help teams collaborate and share knowledge efficiently. It acts as your home for document collaboration and acts as a repository as it keeps full track of what changed in each document, when, and by whom. Team members can create, share, and collaborate on content.
If your organization has an ISO-19001:2015 quality management system, you can leverage Confluence to meet many of the requirements of that standard. In fact, we believe that using Confluence across your organization is aligned well with many of the overarching objectives of the standard: i.e improved communications, decentralization of quality processes, and knowledge sharing.
Extending Confluence with Comala Document Management will help you meet the requirements related to the management and control of documents (section 7.5, Documented information).
This article explains how compliance with section 7.5 can be achieved when using Confluence with Comala Document Management. It also provides information about support for other elements of the standard and a list of the tools required for successful implementation
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Appfire Comala does not claim compliance or certification of any of our tools, as it is not possible for any vendor to offer a compliant system. In addition to taking advantage of technical elements, compliant systems must also implement the necessary procedural and administrative controls.
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1. Checklist against the ISO 9001:2015 requirements of section 7.5 (Documented information)
Reference | Requirement (the original working is given in italics) | How to Achieve Compliance | ||
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Appfire Comala Apps | Confluence | Processes and activities | ||
7.5.1 | Certain documented information is required | QMS documentation is maintained in one or several Confluence spaces. | Create the required documents natively within Confluence, or attach external documents. | |
7.5.2 | Documented information should be:
| Comala Document Management provides a way to enforce a review and approval process for documents. This approval process is supported by built-in electronic signatures and an audit log. The flexibility provided by the Comala Document Management macro language enables configuring an approval process which reflects your defined documented approval processes and the different organizational roles you have. | Each Confluence page has a unique Space/Title combination. Page versions are captured automatically and provide comparisons between versions. Unique page identifier may be allocated manually (i.e., using page properties or page metadata). | Define the review and approval process which works best for you. |
7.5.3.1 | Documented information will be:
| Comala Document Management provides the means to clearly distinguish between current and draft versions of documents. Some organizations go further and are using Comala Publishing to help separate between approved pages and pages which are still in the authoring and approval process. It creates a structure of an authoring space, where approved documents are automatically published into an official space. | Users can access Confluence throughout the internet (as per your network and security configuration) using any device. Confluence provides facilities to limit the access to documents in a granular manner. | Use Confluence within a secure infrastructure. Implement policies for access management. |
7.5.3.2 |
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