Users can be assigned to review and approve the content. A review of content can be undertaken in the Review, Rejected or Expired states.
Updating content in the Expired or Approved state will cause the workflow to transition the content to the Review state.
Approved content will expire after a set period of time so that it can be reviewed.
An e-signature process (user email and one-time password authorization) can be configured for approval.
Quality Management Systems (QMS) Workflow
The Quality Management Systems (QMS) Workflow is a 4 state workflow that allows users to be assigned to undertake reviews of the content in different states based on the editable values of workflow parameters.
Content can be in one of four states.
This workflow has greater flexibility to manage the review and approval of content:
an e-signature process (user email and one-time password authorization) is set for each approval but can be disabled if required.
An optional feature of all the workflows is to require users to use their email and a one-time password (OTP) to confirm their identity when registering an approval. Each individual approval can be set to require user authentication using this e-signature.