Document Activity
Overview
Add one or more Document Activity macros to a page or blog post to display the workflow activity log for that document.
The document activity macro information for the lifecycle of the workflow events on the document is shown as a table with the following columns:
Actor
Action
Comment
Date
State
Version
The version includes a link to the document version.
Configure the macro to display different data columns and the maximum number of document activity entries.
When no workflow is applied to the page, the document activity report macro displays the following message when editing the page and on the published page.
Add the macro to a page
Edit the page and type /doc and select the document activity macro option.
Choose Document Activity to add the macro to the draft page.
If a workflow is active on the draft page, the macro on that page previews any current document activity.
The default number of document activity entries displayed in the report is 25.
Configure the macro
The macro can be configured to display a maximum number of document activity entries for the document.
If a workflow has been applied to the published document, the current document's activity is displayed.
If no workflow is currently applied or there is no document activity, an empty report is displayed on the published document.
The maximum number of document activity entries can be set for the report. The maximum number to be shown in the macro report is 100.
If there are more entries than the set maximum limit, the macro displays
up to the defined limit of entries
together with the following message with a link to the document activity report on the page with the additional entries
Showing most recent entries. There are more records in the Document Activity.
Use with other macros
The document activity macro is compatible with the Confluence Page Properties macro and the Page Properties Report macro.
On the draft page, add the document activity macro as a table value in the page properties macro.
Configure the document activity macro to select the document activity data to display for each entry and the number of entries to display.
The page properties report macro can then be added to a page to report on the added values.
Exporting pages to PDF and Word
The document activity macro table of information is included when exporting to PDF or Word.
User avatars are not included in the PDF or Word export
Links are included in the Confluence version related to each document activity entry
Only the number of document activity entries specified in the macro configuration is included in the export. The link to the full Document Activity Report is not included in the PDF.
In the PDF and Word export, the date is in UTC format.
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