Document report - Space level
Overview
The document report provides a list of all the approval activities in a space. The report can be filtered by one or more workflow states and assigned approvals for the current user. The report also includes the workflow applied to each document, including cases where multiple workflows are active in a space.
No entries are displayed if there is no active workflow on a page or in the space.
Non-admin users see only the Document Report tab. Space Workflows and Settings tabs require space-admin permissions.
View the document report
To view the Document Report:
Log in to your Confluence space.
Choose Comala document management under Space Apps.
Go to the Document Report tab.
The document report displays workflow activities.
The Expiration column appears in the document report when at least one active workflow in the report includes a state with a due date. The due date is shown only when the workflow is currently in that state.
If a page is in a workflow state that requires multiple approvals, each approval is shown as a separate icon in the Reviewers column.
5. Click a reviewer icon to view the details of the reviewer.
The list of approvers is read-only.
Document Status - Obsolete
When a workflow applied to a document is changed, and no further workflow activity has occurred since the change, the Document Activity Report shows the document’s status with a grey state indicator.
The state name is marked as (Obsolete) to indicate that it belonged to the previous workflow and is no longer active.
Document Status - Not initialized
If a page has not yet entered a state in the currently applied workflow, its Status may appear as Not Initialized in the report.
These pages can be initialized into a valid state in one of two ways:
Directly on the page using the workflow state dialog.
Through a space initialization for the applied workflow under App Space Settings.
This can be displayed for the document when either:
A workflow is first applied, but there has not yet been a workflow event or activity.
Multiple space workflows are active, and no applicable workflow for the document exists.
Filter the report
Filter by status
The Document Report can be filtered by one or more workflow states using the Filter by status option.
My assigned approvals
Click My assigned approvals to display the approvals assigned to you as the current user.
My pending approvals
Click My pending approvals to find the approvals for which you are assigned as a reviewer, but haven’t approved or rejected the document yet.
When an approval is not complete, such as when multiple reviewers are assigned or a minimum number of approvals is required, your decision status is shown for this approval.
Export to CSV
The Document Report can be exported as a CSV file for offline analysis.
Click the Export to CSV button in the Document Report toolbar.
The exported file includes the following metadata for each document:
Space name and space key
Content type and title
Content ID and version
Creator and owner
Creation date and last update date
Workflow scope (space or page)
Workflow name and applied workflow version
The Document Report UI is limited to a single space at a time. Use CSV export to merge reports across multiple spaces and build custom dashboards.