Cloud Migration Resources
Planning a Cloud migration? These resources can help you get started:
→ Comala Document Management Cloud features – Review Cloud features and understand key differences between DC and Cloud.
→ Migration support from Appfire – Learn how we can help you migrate smoothly.
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Last updated Dec 2, 2025
Hosted app and cloud app differences
This page compares the features and functionality of the hosted app (server and data center) with those of the cloud version of Comala Document Management.
Contents:
- 1 Hosted app and cloud app differences
- 1.1 Workflows - management and application
- 1.2 Workflows - editing workflows
- 1.3 Workflow states
- 1.4 Content reviews - approvals and reviewers
- 1.5 Tasks
- 1.6 Workflow triggers
- 1.7 Workflow parameters
- 1.8 Reporting
- 1.9 Notifications
- 1.10 Draft and published view navigation
- 1.11 Read Confirmations
- 1.12 Compliance requirements
- 1.13 Page layout and workflow instructions
- 1.14 Configuration and administration
- 1.15 Internationalization
- 1.16 Integration
- 2 Help and support
Workflows - management and application
– Available | – Unavailable | – Partially available
Applying workflows | Description | Data Center | Cloud |
|---|---|---|---|
Page workflow | Users can apply a workflow template to a page or blog post. | ||
A copy of a workflow template in the space Page Workflows Templates Dashboard can be added as a page workflow to a page or blog post in the space. Any workflow added and enabled in the Page Workflows Templates Dashboard of a space can be added as a page workflow. Only an enabled workflow in the dashboard can be added as a copy to the page. A copy of the workflow applied to a page can be edited on the page. | A copy of a workflow template in the app space settings can be added as a page workflow to a page or blog post in the space. Any workflow added to the app space settings can be a page workflow. The workflow does not need to be active (enabled) in the app space settings to be added on a page-by-page basis as a page workflow. The workflow template added to a page cannot be edited on the page. | ||
Space workflow | Application of a workflow by a space administrator to all the individual pages and blog posts in a space | ||
The space document management dashboard is populated with workflow templates added or created by the space administrator. Workflows can be added to the space from a global workflow dashboard. By default, each space dashboard has no workflows added as space workflows for use in the space. Multiple workflows can be active (enabled) in the dashboard, and the application of active workflows is determined by
| By default, the three workflow templates are included in the app space settings in each space. A space administrator can add or create additional custom workflows in each space. One or more workflows can be active in the app space settings.
| ||
Space workflow application by content label filter | Application of a space workflow based on the Confluence content label | ||
One or more space workflows can be enabled in the space workflows dashboard. Only one workflow is applied to each page or blog post, and the application is determined by workflow scope, workflow hierarchy in the dashboard, and any use of a content label filter. The application of each workflow can be filtered
| Multiple workflows can be active in a space. Content labels can condition the application of each workflow. Each active space workflow is applied in the order listed in the app space settings, subject to the label condition.
| ||
Global workflows | Global administrator management of workflow templates in Confluence Cloud. | ||
Workflow templates available in the instance are managed in the Global Workflows Templates dashboard. Workflows enabled in the global dashboard can be
A global workflow can be set as a space category workflow. This workflow is applied automatically in a new space created with the set category label. | Global workflows is supported. Upon installation, the three workflows bundled with the app are automatically available in the global workflows screen. These workflows screen can be linked or copied to one or more spaces. See: Global workflows | ||
Custom workflows | Ability to create custom workflows to meet organizational, team, and project needs. | ||
A custom workflow can be created by a
A workflow template can be saved and shared using the workflow builder:
Requires appropriate administrator permission. | A custom workflow can be created by:
Global custom workflows can be linked or copied to each space. A custom workflow template can also be copied and pasted from one space to another using the JSON code editor in each space. A hosted app workflow can be translated to a cloud-compatible code template using the Workflow Translator for Cloud tool in the server app. The translated code can be copied and pasted into the code editor in a cloud space. |
Workflows - editing workflows
– Available | – Unavailable | – Partially available
Creating and editing workflows | Description | Data Center | Cloud |
|---|---|---|---|
Workflow builder visual editor | Visual workflow editing tool | ||
The workflow builder visual editor for a workflow is available from the
Workflow builder includes Workflow Translator for Cloud (if enabled in the app global configuration)
| A workflow builder visual editor is available in
| ||
Workflow markup editor | Workflow template source editor | Markup Editor | Code Editor |
Workflow templates are stored as markup language. The workflow template markup editor is available for a workflow in the
| Workflow templates are stored as JSON code. The code editor includes JSON schema help and validation. The workflow template code editor is available for workflows in both the global workflows screen and the app space settings. Only a space or global administrator can edit a workflow. | ||
Workflow import | Import a workflow | ||
Workflow templates can be imported
The administrator using the Import Workflow option must be a member of the Workflow Importers group set in the global configuration In a space, the workflow template can be saved and shared using the workflow builder:
Requires appropriate administrator permission. | Workflow templates can be imported as JSON code from another space or Confluence site using the code editor. These can be imported to the global workflows screen or the app space settings. There is no linked workflow repository source for importing workflows. | ||
|
| Workflow templates can be imported from the Workflows Exchange repository to the global workflows dashboard or a space document management dashboard using the Import Workflow option. |
|
Workflow states
– Available | – Unavailable | – Partially available
States | Description | Data Center | Cloud |
|---|---|---|---|
Add States |
| ||
Modify State Names |
| ||
Modify State Colours
| Use colors to indicate important states. | ||
Add Due Dates
| Add due dates in any state. | Expiration dates | |
Modify Due Dates
| Change existing due dates. | ||
Initialize States
| Transition all pages for the associated workflow into a specific state in that workflow. |
Content reviews - approvals and reviewers
– Available | – Unavailable | – Partially available
Approvals and reviewers | Description | Data Center | Cloud |
|---|---|---|---|
Approvals | One or more approvals can be added to a workflow state | ||
Minimum reviewers | Set the number of users who must review an approval to complete the approval. |
| |
Limit the users who can be assigned. | Limit the users who can be manually assigned to an approval using the workflow popup to
| ||
Manual assignment of reviewers | Assignment of one or more reviewers to an approval using the workflow popup on the page | ||
Preassignment of reviewers | Assignment of reviewers to approval by the workflow on the workflow transition to the state containing the approval | ||
Limit assigners | Limit the user(s) and/or group(s) that can manually assign users to the approval. | ||
Limit the users who can assign reviewers by editing the workflow approval. A page editor can assign a reviewer if the approval is assignable | Limiting users who can assign users to each approval is not a feature available in the cloud app. Page editors can assign a reviewer if the approval is assignable. When a view-only user is assigned as a reviewer, they can assign reviewers to the approval. | ||
Custom approval buttons | Customize the displayed names for the approval buttons in the workflow popup for each approval. | ||
Approval e-signatures | Reviewer identity authentication to activate an approval and undertake an approval |
| |
|
| An approval can be configured to require user authentication using one of
| Cloud support for e-signature for user authentication to activate an approval is limited to OTP authentication using a third-party app. |
Tasks
– Available | – Unavailable | – Partially available
Tasks | Description | Data Center | Cloud |
|---|---|---|---|
Workflow tasks | Add, assign, and complete workflow tasks | ||
Add tasks to a page manually or by the workflow on the transition to a workflow state. Manage task assignment and completion using the tasks dialog box on a page Undertake a workflow state transition based on the completion of tasks | Workflow tasks are not a supported feature in the Cloud app. |
Workflow triggers
– Available | – Unavailable | – Partially available
Workflow triggers | Description | Data Center | Cloud |
Workflow triggers | Workflow flexibility can be added by adding one or more workflow trigger macros, each listening for a workflow event and setting one or more actions. | Workflow triggers are created in markup in the visual editor or markup editor | Workflow triggers are created using the app workflow builder visual editor or added as JSON to the code editor. |
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| Each added trigger is listed with a summary as a Rule in the workflow builder. | Each added trigger is listed with a summary in the visual editor workflow builder The cloud app has a different range of workflow trigger elements The visual editor includes dropdown options to create a workflow trigger by adding an event, a condition, and one or more trigger actions. The code editor includes JSON schema help and validation for workflow trigger elements and parameters. |
Workflow parameters
– Available | – Unavailable | – Partially available
Workflow parameters | Description | Data Center | Cloud |
|---|---|---|---|
Add workflow parameters | Add custom workflow parameters, whose values are editable and are referenced from an applied workflow. | ||
One or more workflow parameters can be added to a workflow. The parameter is added with one of the following data types
| One or more workflow parameters can be added to a workflow. The parameter is added with one of the following data types
| ||
Space parameters | Workflow parameters are managed by the space administrator for the space | ||
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| All workflow parameter types (if a default value is defined in the workflow) are
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