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Non-Project Tasks

Owned by Nisha Shantilal
Last updated: Oct 31, 2023
2 min read

Non-Project tasks are tasks which are not related to the project being tracked in Jira, but still need to be tracked in the timesheet for the users.
For example: Time Off hours, Holidays, PTO, Non-Project related meetings, etc.

 

Managing Non-Project Tasks

Create New Non-Project Task

  1. Non-Project tasks can be accessed via the Administration menu: Administration → App Settings → Time Tracking → Non-Project Tasks

  2. To add a new non-project task, click on “Add Non-Project Task” button

  3. Enter details as illustrated below and click on “Save” button

Edit Non-Project Task

  1. To edit an existing non-project task, click on “Edit” button

  2. Once the edit is done, click on “Save” button 

Deactivate Non-Project Task

  1. To deactivate an existing non-project task, click on “Deactivate” button. Once the task is deactivated, users can no longer log effort against the deactivated task

  2. Effort already logged against the deactivated task will continue to show up in the reports

  3. Deactivated tasks, can then either be activated back or deleted permanently

Delete Non-Project Task

  1. It is recommended to keep the task in deactivated mode, if users have already logged hours against it

  2. If you delete a non-project task, it will also delete any effort logged against it (effort data will not show up in the reports)

  3. To delete a task permanently, click the delete button as shown in the image above

Please note that the delete operation cannot be reverted.

Entering Data for Non-Project Tasks

  1. Once the non-project tasks are created and are active, they will be available to all users in the Timesheets for Jira time entry screen, under Non-Project Tasks group/project

  2. You can enter hours for non-project tasks, just like you enter hours for project issues

Reporting on Non-Project Tasks

To report on data entered in Non-project tasks on the timesheet, please click on 'Include Non-Project Tasks' checkbox in Time Tracking type of report. The Non-Project Tasks and Hours logged will be reflected in the report, just like other Project tasks/issues.

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