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Space Administration

The approval workflow can be applied to all the pages and blog posts in a space using the space settings Comala Document Approval dashboard.

The Comala Document Approval app approval workflow is the Basic Approval Workflow.

To open the space Document Approval dashboard,

  • choose

    • Space Settings

      • App Links

        • Comala Document Approval

A space admin can

  • enable/disable the approval workflow for application to the whole space content

  • Reindex workflows of imported spaces for a migrated cloud space or space import

Enable and apply the approval workflow for all the pages and blog posts in a space

To enable the Basic Approval Workflow for the space

  • move the grey slider to display a green tick

When enabled, the approval workflow is added and applied to all the pages and blog posts in the space.

When the approval workflow is enabled, the Document approval dashboard now displays several Utilities options.

The enabled space approval workflow takes priority over any existing approval workflow applied individually to a page by an editor.

Utilities

When the workflow is enabled the space administrator can

  • Initialize states for the applied workflow

  • Clear Document Activity for all the space content

  • Reindex workflows of imported spaces

Initialize states

The Initialize states option is used to set all pages and blog posts to be in a chosen state of the applied approval workflow.

Clear Document Activity

Document Activity clears the approval workflow history for all the pages and blog posts in your space that currently has, or previously had the approval workflow applied.

You need to confirm clearing the document activity in a popup dialog box as this action cannot be undone.

Migrated space

The option Reindex workflows of imported spaces should be used whenever a space is imported/migrated from another cloud site or cloud space.

You can choose Reindex Workflows.

This re-enables approvals in a migrated or imported space from another cloud site.

This is the final step in the cloud-to-cloud space migration/import process.

Comala Document Approval workflows may not work on the added pages after the import/migration has been completed if the imported space is not reindexed. The document activity for some pages may display the approval state as 'not initialized'.

Document Activity is linked to original users and is not transferred with the migration.

You will need to confirm the reindex of approvals in a popup dialog box as this action cannot be undone.

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