Asset Navigator

Asset Navigator is a powerful tool within Jira that helps you easily search for, manage, and track your assets. You can create, edit, link, clone, delete assets, print single or multiple QR + labels, check in or check out, and perform bulk operations. 

This guide will walk you through everything you need to know to leverage Asset Navigator effectively.

Access Asset Navigator

1. Navigate to the Assets menu.

2. Click on Asset Navigator.

Asset Navigator display modes

There are three modes:

1. Detail view mode

This mode provides a comprehensive overview of an asset, including attributes, attachments, and linked issues. It allows for navigation to related assets and editing directly within the view. It works for multiple Asset Types. Additionally, you can print single or multiple QR codes and labels for easy asset identification.

It has navigation links to related Asset Type Schemes (for example, Default Asset Types) or Asset Type (for example, Laptop) assets, and each asset has Asset Type management direct links.

You can directly manage assets with Asset Navigator:

• Create: Click the Create Asset button on the top of the page to create an asset. You can change Asset Type to define different types of assets.

• Edit: Click the Edit button to update the currently listed asset.

• Link: Establish a connection between two assets by clicking Link. Refer to Linking assets for further details.

• Clone: Create a copy of an asset using the Clone button. Attachments and issue links won't be copied.

• Delete: Permanently remove an asset using Delete.

• Graphical View: Click the Graphical View button to see the relations of the asset.

• Assign to me: Click the Assign to me button to assign the asset to yourself. This will set the Status to In use and Assignee to the current user.

• Assign to a user: Click the Assign to a user button to assign the asset to a user. This will set the Status to In use and Assignee to the selected user.

• Check-in: Click the Check-in button to check in the asset. This will set the Status to In stock, Substatus to Available, and the Assignee field will be cleared.

• Change History: View the history of changes made to an asset.

• Edit Asset Type: Click the Edit Type button to go to the Asset Type configuration page.

• Import Assets from CSV: Click the Import Assets from CSV button to go to Import Assets from CSV page. The asset type will default to the selected asset's type.

• Export: Refer to the guide on exporting assets for more information.

2. List view mode

This view displays a table listing assets of a single type. It includes all asset attributes but excludes attachments and linked issues (accessible by clicking on the asset).

To access it, navigate to the top menu, and click the list icon > Switch to asset type explorer list view.

The list view supports Excel style column and row freeze for better navigation. This facilitates quick scanning and sorting of large asset datasets.

3. Advanced view mode

For complex searches, Asset Navigator offers Lucene Query Language (LQL) functionality. While LQL requires some technical understanding, it grants powerful filtering capabilities using OR statements. OR, AND, and TO must be upper case.

Search with Asset Navigator

Asset Navigator provides multiple search fields to find the assets you need.

• Asset Type: Filter by specific Asset Types or entire Asset Type Schemes.

• Asset Name: Enter a partial or full asset name for quick searches.

• Any field: Write a text for filtering for any field including attachment names.

• More fields: Add system fields or attributes for filtering.

Search for Wildcard Text Searches 

Please see Wildcard Text Searches for more details.

Examples

System Fields or Attribute filter options

Asset Navigator lets you filter assets by System Filters or any type of attribute.

Keyboard shortcuts 

List Navigation

Create and Edit asset

Attachments

Multiple files can be uploaded to an asset. Image attachments are displayed in the image gallery.