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To use the workflow builder for space workflows, first ensure you have space admin privileges, then:

  • go to the space tools Document Management Dashboard in the space

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Approval Icon

Indicates ...

o

Anyone can approve or the users who can approve may be limited but no one is preassigned and a reviewer is not manually assignable.

Info

Anyone can approve is the default Reviewers setting when adding a new approval.

o

Reviewer(s) can be manually assigned using the workflow popup on the page or blog post.

Info

An option that can be configured when choosing Limiting the users who can assign for an approval.

o

Reviewer credentials are required for a user who is able to undertake the approval.

Info

Until the credentials are added the approval decision buttons in the workflow popup are disabled.

o

Reviewer(s) are preassigned (by the workflow on transition into the state).

Info

Displayed when the approval is configured as Set the reviewers that have to approve.

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  • Graphical trigger creation

  • The standalone comment macro is deprecated (use the description field of other macros to include extra contextual information)

Authoring using workflow builder

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