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Overview

In various parts of the interface and

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reports,

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a color circle is displayed followed by a workflow state name.

The circle indicates the nature of the state and, in some cases, whether the current user is currently assigned to a content review.

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Info

 Colors listed on this page are app defaults; they can be overridden by the color parameter on a state macro.

Types of state status indicator circles

The various circles are summarized below

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Summary details - restrictions and permissions

For more details on published vs. unpublished (drafts) – see Publishing.

Indicator

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Summary

Unrestricted

...Assigned

Unpublished

...Assigned

Published

Confused

Permission to view?

View Content

Edit content,

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Admins

View content

If the workflow has a state with final=true, then Edit content or Admin permission if precursor state was not the final state.

Otherwise, View content.

Notes

The workflow does not define a published state.

Affected by

final=true

Current state missing from the workflow template.

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Alternatively, an invalid value for the color parameter is used in the state macro.

If there is an existing published version, view-only users

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see

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the published version.

Editors will generally see the published version by default but can switch to the draft version using the status bar link.

App configuration

Be aware that the global and space app configuration may have an impact on the visibility of content.

Setting

Where

Notes

Workflow Activity and Drafts Visibility

Determines which users can see unpublished drafts.

Default View

Determines whether published or draft content is seen by default.

Published View Macro Transform

Determines whether {include} and {excerpt-include} macros display the most recently published version or, regardless of workflow state, the latest version of the content.

See also

User Guide

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