Configuration | (Report Data Poulation) |
Screen Location: Space Tools → Document Management → Configuration tab
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Overview
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The document management Space Configuration screen allows space administrators to configure how various workflow features operate within their space. |
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The space configuration settings override the global app configuration for the instance. |
Space Configuration
Setting | Options | Notes | Ver |
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Workflow Activity and Drafts VisibilityWho can see workflow activity and unpublished drafts? See also: | Default (Space Administrators and Page Editors) | Recommended for most use cases. Use Global default (shown in parenthesis). | 3.0.6+ |
Space Administrators and Page Editors | Unpublished drafts and activity reports will not be visible to users who would otherwise normally be able to view the content. | ||
Anybody | Anyone who could normally view the content will be able to view drafts and activity reports. They will also be able to take part in content reviews (v4.6+). | ||
Page Update Reset ApprovalIf an approval (content review) is in progress, what effect does editing the content have? See also: | Default (Reset) | Recommended for most use cases. Use Global default (shown in parenthesis). | 4.7+ |
Reset | Any existing Approve/Reject decisions will be reset. | ||
Ignore | Existing Approve/Reject decisions will be retained. | ||
Tasks ModeWho can complete tasks? See also: | Default (Lenient) | Recommended for most use cases. Use Global default (shown in parenthesis). | 3.1+ |
Lenient | Any user who can edit the page/blog. | ||
Strict | Only the task assignee or task creator. | ||
Enable CDM Actions in Page ToolsAre app action options displayed in the page tools menu? | Default (Enabled) | Recommended for most use cases. Use Global default (shown in parenthesis). | v7.7.0+ |
Enabled | Displays app actions in the page tools menu | ||
Disabled | App action options are not displayed in the page tools menu.
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Internal Page Publishing Configuration
These settings only take effect when using Same-space publishing. See also: State status indicator circles.
Setting | Options | Notes | Ver | ||
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Default ViewWhen there is a published version, and also a subsequent unpublished draft version, which version should be viewed on navigating to the content?
See also: | Latest | Recommended for most use cases. The most recent version of content will be viewed by default, regardless of whether it is published or not. | |||
Published | The last version created on transition to the published (final) state in the applied workflow will be viewed by default. | ||||
Published View Macro TransformWhich version of content should the include macro and excerpt-include macro show? See also: | Default (Enabled) | Recommended in most use cases. Use Global default (shown in parenthesis). | 4.2.2+ | ||
Enabled | Use published content if available, otherwise use latest version even if not published. | ||||
Disabled | Show latest version, even if not published. |
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