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Contents:

Table of Contents

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Introduction

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Working with the board will only allow you to move around editable tasks that are editable in Jira and when the tasks are assigned to a Box box with a status different than Donedone. So, if a task's Jira status is set to DONEdone, you might not be able to move it, and the app BigPicture will tell you why. This applies to both cards assigned to Boxes boxes and those in the backlog sidebar.

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You can perform the above actions using drag and drop (except for adding tasks to the scope). Once you select the tasks and start dragging drag them, all the Timebox timebox areas where you can drop them will be highlighted. Read more about working with tasks in Multion the Task multi-select page.

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Planning

Timeboxes define consecutive timeframes used for work planning. It helps to think of them as, e.g., sprints, iterations, increments, or stages.

You can add tasks to Timeboxes timeboxes (e.g., Program Incrementprogram increment, Iterationiteration, Stagestage, etc.) by a simple drag-and-drop action. All you You only need to do is drag a task from the backlog and drop it in the Timebox timebox you choose. You can freely move your tasks between Timeboxes timeboxes and the backlog:

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If you synchronize your Board module with one of the task fields, you can also add your tasks to the Board board by simply editing the synchronized field. Just make sure all the tasks you want to plan are in the Boxbox's scope (Scope scope definition).Here's an example: if

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titleSee the example

If you set up the

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board in such a way that at the lower level, each team uses

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its own Jira Agile

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board and each Iteration is in sync with the sprint number, the team only needs to choose the right sprint in the Sprint field of a task card to automatically add this task to a

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timebox assigned to this team at the upper level.

You can also create Timeboxes timeboxes manually or create Timboxes from Jira Boardsboards automatically.

Tasks with children

When you assign a task to a Box box (for example, Program Incrementprogram increment), and it has children that are not assigned to any Program Incrementprogram increment, the parent task is still visible in the backlog, so the context of children is still visible:

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Once all the children have been assigned, the parent task is no longer visible in the backlog (unless you have selected the 'Show already planned tasks' option):

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Bulk re-planning

You can streamline your work by selecting multiple tasks and moving them between Timeboxes timeboxes and the backlog. To select multiple tasks, press and hold the Command key on a Mac or Control key on Windows, then click the tasks. To select multiple tasks listed together, click the first task, press and hold the shift Shift key, and click the last task. All tasks in between are included in the selection.

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Use CTRL+left click on Windows or CMD+click on a Mac to select multiple tasks.

Add tasks to the scope

Another way of adding your tasks is by clicking the "+ " button at the bottom of every Timeboxtimebox. This way, you will change the Boxbox's scope.

When you add a task to the scope, the following task fields will be updated:

  • Box field

  • Team field

  • Parent Box box field (if available and synchronized)

Create dependencies

To create dependencies between tasks:

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Click on the grey circle → a pop-up appears. Fill in the fields to create a dependency. 

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The task you have clicked on is automatically selected as a source task. 

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Note: To use this feature, make sure the Expand dependencies option has been selected:
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Create task-based objectives

You can create task-based objectives directly in the Board module.

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  1. Find a task (Jira issue/basic task).

  2. Right-click on a task and select Create objective based on this task.

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  1. Screenshot of creating an objective based on the task in the Board module.Image Added
  2. A new objective is immediately visible in the Objectives module.

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  1. Screenshot of a new objective added in the Board module.Image Added

Basic operations and outcomes

The table below shows several basic operations regarding task updates in Jira.

Operation

Condition

Outcome

Updating the task information

  • Unspecified Timebox timebox synchronization field

Task The task is outside the scope of the Board module.

  • Specified Timebox timebox synchronization field

  • Unassigned team

Task The task is visible in the sidebar Backlog and in the Timebox timebox backlog swimlane.

  • Specified PI or Iteration Timebox timebox field

  • Assigned team

Task The task is visible in the Teamteam's swimlane.