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Excerpt

Users can view workflow events and actions for a page, using for a page using

  • the page activity report or document activity

(data center v2.0+) reports; the Document Report for the space and; use 

  • report

  • the document report for the space

  • CQL to search and report on workflow activity and information

.

Users can also see their Document Actions report in their user profile to view their pending assigned approvals.

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Page Activity

To view the record of who has approved or rejected the current page select Page Activity from the Page Tools menu or the workflow popup. All approvals and rejections together with comments and expirations will be recorded in the page workflow activity history.

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The pageactivity macro can also be added to content.

The page activity report is available in

  • Comala Document Control Server

  • legacy spaces in Comala Document Control v2.0+ Data Center that are yet not upgraded to use document activity

Document Activity
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titlev2.0+

To view the record of who has approved or rejected the current page select Document Activity from the Page Tools menu or the workflow popup. All approvals and rejections together with comments and expirations will be recorded in the page workflow document activity report.

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The document activity report is only accessible in data center instances with at least Comala Document Control 2.0+ for Data Center

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installed

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and legacy spaces (from before the of installation of v2.0+)

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after the space is upgraded to use document activity

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using the Document Activity Upgrade console.

My Document Actions Report

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The workflow status and assignees can be used as filters in the default Confluence search or macros that support CQL.

Macros

Confluence provides some macros that support CQL filters, like the Content by label macro or the Page properties report macro.

Confluence Search

 In the Confluence general search screen, you can add filters to perform an advanced search.  Comala Document Control adds filters for "Workflow state" or "Assigned approver".

Macros

Confluence provides some macros that support CQL filters, like the Content by label macro or the Page properties report macro.

REST API CQL

You can search with your own app using the Confluence REST API.

a workflow state and workflow properties.

For example

  • searching for pages and content currently in the applied workflow state named Draft

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Code Block
/rest/api/content/<pageid>?expand=metadata.properties.comalaworkflows

Search syntax is case sensitive.

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REST API

The following search returns the details of the workflow states

Code Block
rest/cw/1/content/<pageid>/status?expand=state,states,approvals,actions,tasks
Code Block
{"expand":"","workflowName":"Simple Approval Workflow","state":{"name":"Approved","nameTranslation":"Approved","initial":false,"colour":"#14892c","hideStates":false,"taskable":false,"changeDueDate":true,"transitions":{"updated":{"state":"Review"},"expired":{"state":"Review"},"select":[]},"final":true},"publishedState":{"name":"Approved","initial":false,"colour":"#14892c","hideStates":false,"taskable":false,"changeDueDate":false,"final":true},"approvals":[],"states":[{"name":"Review","nameTranslation":"Review","transitions":{"approved":{"state":"Approved"},"rejected":{"state":"Rejected"},"select":[]},"colour":"#ffab00","approvals":[{"name":"Review this page","approvers":{"minimum":"*"}}]},{"name":"Rejected","nameTranslation":"Rejected","transitions":{"approved":{"state":"Approved"},"updated":{"state":"Review"},"select":[]},"hideFromPath":true,"colour":"#ff5630","approvals":[{"name":"Review this page","approvers":{"minimum":"*"}}]},{"name":"Approved","nameTranslation":"Approved","transitions":{"updated":{"state":"Review"},"expired":{"state":"Review"},"select":[]},"changeDueDate":true,"colour":"#14892c","final":true}],"actions":[],"tasks":[],"messages":[],"displayProgressTracker":true,"displaySuppressReadConfirmation":false,"contributors":{"totalSize":-1,"result":[]}}

Search syntax is case sensitive.

Several APIs used for reporting are available

and supported

in the Comala Document Management for Data Center app.

For information refer to the Comala Document Management Developer Guides.

Related pages

Reporting tools

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