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The publishing action does not include any properties for from a workflow applied to the source space content.

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Publishing a page for the first time

The page in the target space is set to the initial workflow state of the applied workflow on the target space applied workflowpage

Publishing a previously published page

If the current state of the workflow on the target space page includes an Updated transition

  • the workflow state on the target space page changes to the destination state for the configured Updated transition

If the current workflow state of the workflow on the target space page does not include an Updated transition

  • the workflow state on the target space page does not change

Publishing sync

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state and workflow state

The publishing sync status state for a published page does not change when the following workflow events occur on the target space page with the applied workflow:

  • changes workflow state (unless this is as a result of an Updated transition)

  • reviewers are assigned or unassigned to an approval

  • reviewers approve or reject the page

  • workflow state due date expires or is changed by a user

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When publishing a page from source space A to target space B, we are initializing initialize the workflow state of the target page to the initial state of the workflow applied to that target page.

For each subsequent publishing of a source page, the workflow state of the target page will remain as it was when first published unless the current workflow state at the time of the publishing action has an Updated transition.

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Changes in the target space page applied workflow state and page publishing status

Example actions

Publishing state

Example target space page workflow activity and publishing status

1

A new page is created in source space A, named Page

  • publishing status is New

Page is The page is then published to target space B.

Publishing statusstate

Newly created page

  • publishing state is New

On publishing and syncing the page

  • the publishing status state is set as Synced in both the source space page and the newly published target space page

Workflow Target space page workflow state

On publishing and syncing the page:

  • the workflow state of the newly created target Page in space B is set to the initial state of the workflow applied to the target space page

In our example, the Draft state

Image RemovedImage Added

2

Target space page Page in target space B is submitted for review to workflow state Review

Publishing statusstate

  • Page the publishing status state does not change (in our example, it remains Synced in both spaces)

    Status
    colourBlue
    titleNo Change

Workflow Target space page workflow state

  • the workflow state of the target space page Page is transitioned to Review

    Status
    colourGreen
    titleChangeD

Image RemovedImage Added
3

Page in target space B in workflow state Review is approved by one assigned user reviewer (out of three assignees)

Publishing statusstate

  • Page the publishing status state does not change (in our example, status Synced in both spaces)

    Status
    colourBlue
    titleNo Change

Workflow Target space page workflow state

  • the workflow state of the target space page Page is Review, but the workflow popup includes one reviewer with an approval -check done mark appended

    Status
    colourGreen
    titleChanged

4

Edit source space page Page in space A

Publishing statusstate

  • Page the publishing status state is moved to Out of sync in both spaces

    Status
    colourGreen
    titlechanged

Workflow Target space page workflow state

  • the workflow state of the target space Page remains in the Review state with one approval checkmark

    Status
    colourBlue
    titleNo Change

Info

Publishing changes in status Changes in the publishing state do not affect the workflow unless there is a page update on the target space page, for example, publishing a page from the source space.

5

Page in target space B in workflow state Review is approved by all assigned reviewers

Publishing statusstate

  • Page the publishing status state does not change (in our example, it is Out of sync in both spaces as the source page was previously edited but not published)

    Status
    colourBlue
    titleNo Change

Workflow Target space page workflow state

  • the workflow state of target space Page transitions from Review state to Approved state

    Status
    colourGreen
    titlechanged

6

Edit target space page Page in space B in Approved state

Publishing statusstate

  • Page the publishing status state is changed - moved to Out of sync (if not already in this status) in both spaces

    Status
    colourGreen
    titlechanged

Workflow Target space page workflow state

  • Updated transition in the current workflow state at the time of publishing will transition transitions workflow - in our example, the workflow state of the target space Page transitions from the Approved to the Draft state

    Status
    colourGreen
    titlechanged

7

Publish source space page Page from space A to target space B

Publishing statusstate

  • Page publishing status state changes to Synced in both spaces

    Status
    colourGreen
    titlechanged

Workflow Target space page workflow state

  • the workflow state of the target space Page does not change - in our example, it remains in the Draft state

    Status
    colourBlue
    titleNo change

Info

Publishing is recognized as a page update in the target space, but the workflow does not have an updated transition in the draft state.

8

Target space page Page in target space B is submitted for review again to workflow state Review

Publishing status

  • Page publishing status state does not change (in our example, it remains Synced) in both spaces

    Status
    colourBlue
    titleNo change

Workflow Target space page workflow state

  • the workflow state of the target space Page transitions to the Review state

    Status
    colourGreen
    titlechanged

9

Edit source space page Page in space A

Publishing statusstate

  • Page publishing status state changes to Out of Sync in both spaces

    Status
    colourGreen
    titlechanged

Workflow Target space page workflow state

  • theworkflow the workflow state of the target space Page does not change - in our example, it remains in the Review state

    Status
    colourBlue
    titleNo change

10

Publish source space page Page from space A to target space B

Publishing statusstate

  • Page publishing status state changes to Synced in both spaces

    Status
    colourGreen
    titlechanged

Workflow Target space page workflow state

  • Updated transition in the current state at the time of publishing transitions the applied workflow - in our example, the workflow state of the target space Page transitions from Review state to Draft state

    Status
    colourGreen
    titlechanged

Info

Publishing is recognized as a page update in the target space. The workflow has an Updated transition in the Review state that listens to this event and transitions the workflow.

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A Comala workflow can be applied in the source space and . It can be used together with Comala Publishing to publish pages using a workflow event - on the transition to the final state or on a workflow trigger event. Whole space publishing can also be configured to only publish pages in the workflow’s final state and that have a publishing state that is not yet synced.

Related pages

Filter by label (Content by label)
showLabelsfalse
showSpacefalse
cqllabel = "publish-wf" and space = currentSpace ( )

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